Project Coordinator (Water Resources)

Albert A. Webb Associates; Riverside (CA); On-site; USD 36,000 - 50,000; Full time

Job summary

Albert A. Webb Associates is seeking a Project Coordinator to support the Water Resources department by coordinating project workflows, maintaining files, and assisting with billing and client communications.

The role emphasizes strong organization, attention to detail, and teamwork within a fast-paced engineering environment. Ideal candidates have a degree in business/PM and PMP certification are a plus, with proficiency in MS Office and Bluebeam.

Qualifications

• Advanced skills in Microsoft Office Suite and Bluebeam.
• Strong attention to detail and ability to manage multiple tasks under deadlines.
• Excellent proofreading and grammar skills.
• Experience supporting engineering/architectural projects is a plus.

Responsibilities

• Assist Water Resources department with clerical tasks (typing, filing, scanning, meeting arrangements, reports).
• Support Project Manager and other Coordinators with day-to-day coordination.
• Assist with project billing and accounting.
• Maintain all open project files for assigned PMs.

Skills

Time management

Organizational skills

Attention to detail

Communication (verbal/written)

Team collaboration

Education

Associate's or Bachelor's degree in Business Administration/Project Management

Project Management Professional (PMP) certification

Tools

Microsoft Office Suite

Bluebeam

Job description

Albert A. Webb Associates (WEBB) is seeking a highly organized and proactive Project Coordinator to support our Water Resources department. This role is ideal for a detail-oriented professional who excels at managing project workflows and providing critical support to ensure the successful execution of projects. As a Project Coordinator, you will be instrumental in facilitating communication, tracking project progress, and assisting in the coordination of resources and schedules. WEBB offers a competitive benefits package to all full-time associates, including comprehensive health coverage, financial security options, and opportunities for professional growth.

Hourly range: $26.15-$36.05.

Responsibilities

• Assist the Water Resources department associates with clerical needs including typing, filing, scanning, meeting arrangements, and preparation of reports and related documents
• Assist assigned Project Manager and other Project Coordinators with day-to-day project coordination
• Assist assigned Project Manager with project billing and accounting
• Maintain all open project files assigned to their Project Managers
• Assist Project Manager in maintaining Client Relations Management (CRM) System
• Assist in resolving client and agency inquires and performs basic research to support teams and projects
• Deliver documents to outside agencies and clients upon request
• Open and maintain work orders, phases, and tasks in the Webb Enterprise Management System
• Maintain tracking and filing systems for all projects within the department. In coordination with the Project Managers, establish agendas for staff and client meetings, arrange meetings, take minutes if necessary, and distribute follow up documents as directed
• Manage the department calendars working with internal and external clients
• Assist assigned Project Manager with development of proposals
• Track status of projects/reports under review at local agencies
• Demonstrate cooperation and coordination of project information with clients, department staff, and other stakeholders

Requirements

• Advanced skills in Microsoft Office Suite and Bluebeam
• Perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and with constant interruptions
• Maintain a high level of service for all clients and agencies
• Excellent proofreading, spelling, and grammar skills
• Time management and the ability to work on multiple projects simultaneously
• California Driver's License with a good driving record
• Ability to work within a team and adjust to a variety of management and communication styles
• Strong organizational skills and the ability to present yourself in a professional manner at all times, both in demeanor and attire
• Ability to manage and prioritize work to meet the needs of multiple Project Managers
• Previous experience within Engineering or Architectural industry a plus

Preferred Qualifications

• Education:
  • Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.
• Industry Knowledge:
  • Familiarity with civil engineering processes is a plus.
• Certifications:
  • Project Management Professional (PMP) or similar certification

WEBB is an equal opportunity employer (EOE) that offers a competitive benefits package to all full-time employees including but not limited to 401(k) plan, wellness program, membership sponsorship, medical, dental, vision, life insurance, disability, mentor program, and education assistance.