Project Admin & Coordination Specialist

Mortenson; Colorado Springs (CO); On-site; USD 51,000 - 69,000; Full time

Benefits offered by this job

Medical plans

Vision coverage

Dental plan

401k match

Paid time off

Life/AD&D insurance

Mental health resources

Tuition reimbursement

Adoption assistance

Gym discount

Job summary

Mortenson is seeking a Project Administrative Assistant in Colorado Springs to support a dynamic project team with confidential, professional administrative duties. The role requires independent work, strong organization, and the ability to interact with staff at all levels.

Responsibilities include clerical tasks, meeting preparation and minutes, document control, and coordinating deliveries. Office support for Superintendent and timecard entry will be part of the daily functions, along with

Qualifications

• Associate degree preferred
• Minimum 3 years administrative experience
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
• Strong written and verbal communication
• Highly organized work style

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and provide information; forward calls and take messages
• File and maintain records; create electronic copies
• Log deliveries into computer database and prepare outbound shipments
• Prepare materials for design and construction meetings
• Record and update meeting minutes for site meetings
• Procure consumables and office supplies
• Support Superintendent with equipment inventory tracking
• Assist with entry of craft worker timecards
• General support for project team and day-to-day tasks
• Schedule and track repairs and maintenance for work trucks
• Provide maps and directions to visitors and subcontractors
• Enter applicants into the Craft Applicant Tracking spreadsheet

Skills

Administrative support

MS Office

Communication

Organizational skills

Excel

Outlook/Calendar

Education

Associate degree in business or related

Tools

PowerPoint

Outlook

Job description

Mortenson is seeking a Project Administrative Assistant in Colorado Springs to support a dynamic project team with confidential, professional administrative duties. The role requires independent work, strong organization, and the ability to interact with staff at all levels.

Responsibilities include clerical tasks, meeting preparation and minutes, document control, and coordinating deliveries. Office support for Superintendent and timecard entry will be part of the daily functions, along with