Project Admin & Billing Specialist

CR Meyer; Chester (Delaware County); On-site; USD 48,000 - 64,000; Full time

Job summary

CR Meyer is seeking a Project Management Assistant to provide administrative support to a designated project team on construction projects. The role involves assisting project managers, preparing reports, auditing invoices, and ensuring timely billing and payment processing.

Responsibilities include coordinating with owners, managers, and subcontractors, preparing purchase orders, and using ViewPoint for budgeting and change orders, while ensuring safety guidelines and on-time attendance.

Qualifications

• Three years of experience in an administrative support role.
• Proficient in Microsoft Office Suite and able to learn/use ViewPoint.
• Must pass pre-employment drug screening and policy compliance.
• Must have a valid driver’s license and insurable driving history.

Responsibilities

• Assist Project Managers and team members with correspondence, reports and admin items.
• Audit invoices for accuracy; prepare and forward to customer A/P contacts.
• Handle past-due inquiries, answer billing questions and follow up on overdue payments.
• Communicate with owners, managers and subcontractors in a courteous, professional manner.
• Assist with credit applications and use ViewPoint for job setup, budgets, PO creation and change orders.
• Audit hours worked and submit to payroll; attend meetings and distribute minutes.

Skills

Microsoft Office

ViewPoint software

Tools

ViewPoint

Job description

CR Meyer is seeking a Project Management Assistant to provide administrative support to a designated project team on construction projects. The role involves assisting project managers, preparing reports, auditing invoices, and ensuring timely billing and payment processing.

Responsibilities include coordinating with owners, managers, and subcontractors, preparing purchase orders, and using ViewPoint for budgeting and change orders, while ensuring safety guidelines and on-time attendance.