Project Admin Assistant: On-Site Support & Growth

Mge Underground Inc; San Jose (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

401K

Vacation accruals + holidays

Ergonomic equipment

Employee engagement events

Job summary

MGE Underground is seeking an Administrative Assistant to support the Project Management Department in a full-time, on-site role. You will manage schedules, coordinate orders, and oversee project documentation to ensure accuracy and timely delivery.

The ideal candidate will have strong MS Office skills, excellent communication, and the ability to learn new software quickly. This role offers comprehensive benefits and opportunities for growth within a growing utility infrastructure contractor.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred.
• 1 year of administrative or assistant experience preferred.
• Basic knowledge of construction practices preferred.

Responsibilities

• Provide administrative support for the Project Management Department.
• Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
• Assist with Work in Progress (WIP) reporting.
• Maintain and submit schedules to appropriate clients.
• Update necessary tracking systems to ensure project and program status is accurate.
• Work with PM team to facilitate and track project information and closeout documentation.
• Support program-specific duties as assigned.

Skills

Time management

Written communication

Verbal communication

Organizational skills

Learning new software

Education

High School Diploma or GED

Associate degree

1 year admin/assistant experience

Construction knowledge (basic)

Tools

Microsoft Office Suite

Job description

MGE Underground is seeking an Administrative Assistant to support the Project Management Department in a full-time, on-site role. You will manage schedules, coordinate orders, and oversee project documentation to ensure accuracy and timely delivery.

The ideal candidate will have strong MS Office skills, excellent communication, and the ability to learn new software quickly. This role offers comprehensive benefits and opportunities for growth within a growing utility infrastructure contractor.