Project Administrative Assistant

MGE Underground, Inc.; San Jose (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

401K

Job summary

MGE Underground, Inc. is looking for an Administrative Assistant to support the Project Management Department. You will manage schedules, data entry, and project documentation, coordinating with multiple teams to keep records accurate and up to date.

This is a full-time, on-site position at our California operations, offering competitive pay and a comprehensive benefits package. Strong MS Office skills and organization are essential for success.

Qualifications

• Must have strong MS Office proficiency and accurate data entry capabilities.
• Excellent time management and prioritization skills.
• Strong written and verbal communication suitable for cross-functional collaboration.
• Proactive approach with strong organizational and planning abilities.

Responsibilities

• Provide administrative support for the Project Management department.
• Maintain supply inventory and manage orders / AP receipts.
• Assist with Work in Progress (WIP) reporting.
• Maintain and submit project schedules to clients.
• Update tracking systems to reflect project status.
• Support closeout documentation and program-specific duties.

Skills

MS Office Suite

Time management

Written & verbal communication

Organizational skills

Learning company software

Education

High School Diploma or GED

Associate degree in related field

Job description

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

About MGE

MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Our Core Values

Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make An Impact

The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Responsibilities will include managing schedules, data entry, and preparing and managing project documentation. This position will work closely with all team members and collaborate with various departments across the organization, and must have a strong desire to be proactive and create a positive experience for others.

How You Will Contribute

• Provide administrative support for all areas within the Project Management department.
• Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
• Assist with Work in Progress (WIP) reporting.
• Maintain and submit schedules to appropriate clients.
• Update necessary tracking systems to ensure the project and program status is maintained with complete accuracy.
• Work with the project management team to facilitate and track project information and closeout documentation.
• Support program-specific duties as assigned.

What You Bring To The Table

• Proficient in Microsoft Office Suite
• Excellent time management skills and attention to detail
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to learn company software, programs, and processes in a timely manner

Your Prior Experience

• Required: High School Diploma or GED equivalent
• Desired: Associate degree in related field
• Preferred: 1 year of verifiable administrative or assistant experience
• Preferred: Basic knowledge of construction practices and procedures

Our Competitive Package

Pay: $25.00 - $29.00 per hour

This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accruals for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information

Job Type:

Full-Time, On-Site

Affirmative Action/EEO

MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment And Physical Requirements

Successful applicants must pass a drug screen and background check before beginning employment. This role may require sitting at a desk and working on a computer for a prolonged period of time. You must be able to lift up to 15 pounds at a time. *

• Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties

Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.