Project Admin

ATS Welding, LLC; Snyder (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay rates and benefits

Opportunities for professional development

Supportive workplace culture

Job summary

A growing industrial construction firm based in Texas seeks a skilled Administrative Coordinator to support project coordination and document management. The ideal candidate will have a high school diploma, proficiency in Microsoft Office, and experience in administrative roles. Responsibilities include maintaining project records, coordinating communication between field and office staff, and ensuring compliance with safety regulations. Competitive pay and opportunities for career growth are offered in a supportive workplace environment.

Qualifications

• 1+ years of experience in an administrative or clerical role, preferably in construction or industrial sectors.
• Understanding of regulatory requirements such as OSHA standards.
• Ability to manage multiple projects with accuracy and attention to detail.

Responsibilities

• Document management and filing project documents for processing.
• Maintaining databases for employee records and project progress.
• Assisting with project scheduling and tracking permits for compliance.

Skills

Microsoft Office Suite proficiency

Organizational skills

Excellent communication skills

Problem-solving ability

Adaptability

Education

High school diploma or GED

Associate degree or certification in business administration

Tools

Construction-related software

Job description

Overview

ATS Welding is rapidly expanding into a full-service industrial construction and welding company with a commitment to safety and quality. We specialize in delivering high-quality projects across the industrial and energy sectors. We are currently seeking skilled employees to support our crews both in the field and from the office. If you’re hardworking, safety-conscious, and ready to play a key role in our growth, we want to hear from you.

Roles and Responsibilities

• Document Management: Ensuring all project documents, dailies, are properly filed and submitted to the appropriate parties for processing.
• Recordkeeping: Maintaining databases for employee records, equipment logs, and project progress documentation.
• Project Coordination Support: Assisting with project scheduling, handling of work/purchase/change orders, communicating with subcontractors and assisting in obtaining and tracking permits to ensure compliance with local regulations.
• Communication: Handling phone and email inquiries from clients, vendors, and other stakeholders as well as coordinating meetings between staff and clients and acting as a liaison between office and field staff.
• Procurement and Inventory Support: Assisting in ordering materials and supplies needed for projects and keeping track of inventory levels to ensure necessary equipment and materials are available for projects.
• Health and Safety Documentation: Maintaining safety records, incident reports, and ensuring that safety meetings and training are documented, as well as ensuring that safety equipment is ordered and distributed to site staff as needed.
• Technology and Systems: Using software tools to assist with daily operations and maintaining uptodate project information, employee details, and inventory lists in relevant databases or systems.

Skills, Requirements, Education And Experience

• Education: High school diploma or GED required, associate degree or certification in business administration, office management, or a related field preferred.
• Experience: 1+ years of experience in an administrative or clerical role preferred, preferably in the construction, engineering, or industrial sectors.
• Technical Skills: Proficiency in Microsoft Office Suite, familiarity with constructionrelated software, database management experience, and basic knowledge of accounting/payroll systems.
• Organizational Skills: Strong organizational skills to manage and maintain large volumes of documentation, including drawings, contracts, permits, and invoices, as well as the ability to manage multiple projects simultaneously with accuracy and attention to detail.
• Communication Skills: Excellent verbal and written communication skills needed, as well as strong interpersonal abilities to work effectively with project managers, field staff, vendors, and clients.
• ProblemSolving and Adaptability: Ability to identify and resolve administrative or logistical issues quickly, especially when it comes to document control, scheduling conflicts, or procurement challenges.
• Regulatory Compliance Knowledge: Understanding of relevant regulatory requirements, such as OSHA standards, and permitting helpful.

Benefits

• Competitive pay rates and benefits
• Opportunities for professional development and career growth
• A supportive and inclusive workplace culture