Project Accounting

AppleOne Employment Services; Rio Rancho (NM); On-site; USD 28,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Rio Rancho, NM seeks a detail-oriented Project and Purchasing Accounting professional for a contract opportunity. You will support project accounting, procurement, purchasing documentation, accounts payable coordination, and financial recordkeeping for municipal operations, working in a structured, cross-functional team environment.

The role emphasizes accurate financial tracking, vendor coordination, and compliant recordkeeping, with a schedule aligning to

Qualifications

• High school diploma or GED required.
• 1–3 years of accounting, bookkeeping, purchasing, accounts payable or related support experience.
• Experience with financial management systems, ERP software or accounting applications.
• Knowledge of accounting principles, financial recordkeeping, procurement processes, purchase orders, invoices and account coding.
• Proficiency with Microsoft Word, Excel, Outlook and related business applications.
• Strong analytical, organizational, problem-solving, written and verbal communication skills.
• Ability to prioritize multiple assignments, meet deadlines and maintain attention to detail.
• Ability to work independently while building relationships with internal and external stakeholders.
• Valid New Mexico Driver's License required.

Responsibilities

• Create and submit purchase requisitions, verify account coding and budget availability.
• Track requisitions through approvals, PO issuance, receiving, invoice review and payments.
• Reconcile goods/services with POs and vendor invoices; resolve discrepancies.
• Maintain procurement, accounting, contract and budget records in compliance with requirements.
• Prepare routine and ad hoc purchasing, expenditure, budget and financial reports for stakeholders.
• Support budget tracking, expenditure forecasting, audits, compliance reviews and year-end activities.

Skills

Accounting knowledge

Purchasing experience

ERP systems

Vendor coordination

Microsoft Office

Analytical skills

Communication skills

Independent work

Driver's license

Education

High school diploma or GED

Associate degree (preferred)

Tools

ERP system

Excel

Accounting software

Job description

Job Summary

We are seeking a detail-oriented Project and Purchasing Accounting professional for a contract opportunity in Rio Rancho, NM. This role supports project accounting, procurement, purchasing documentation, accounts payable coordination, and financial recordkeeping for a municipal operations environment. This is a strong opportunity for a candidate who enjoys structured processes, accurate financial tracking, vendor coordination, and cross-functional teamwork.

Key Responsibilities

• Create and submit purchase requisitions, verify account coding, confirm budget availability, and ensure required documentation is complete.
• Track requisitions through approvals, purchase order issuance, receiving, invoice review, and payment processes.
• Reconcile goods and services against purchase orders and vendor invoices while researching and resolving discrepancies.
• Maintain accurate procurement, accounting, contract, budget, and financial records in compliance with applicable requirements.
• Prepare routine and ad hoc purchasing, expenditure, budget, and financial reports for project and client stakeholders.
• Support budget tracking, expenditure forecasting, audits, compliance reviews, records requests, and year-end financial activities.

Compensation

• Pay: $24 per hour.
• Schedule: Monday through Friday, 7:00am to 3:30pm.
• Job type: Contract/Temporary.
• Location: Rio Rancho, NM.

Required Qualifications and Skills

• High school diploma or GED required.
• Minimum of 1 to 3 years of experience in accounting, bookkeeping, purchasing, accounts payable, project controls, or related administrative support functions.
• Experience working with financial management systems, ERP software, or related accounting applications.
• Knowledge of accounting principles, financial recordkeeping, procurement processes, purchase orders, invoices, and account coding.
• Proficiency with Microsoft Word, Excel, Outlook, and related business applications.
• Strong analytical, organizational, problem-solving, written communication, and verbal communication skills.
• Ability to prioritize multiple assignments, meet deadlines, and maintain strong attention to detail.
• Ability to work independently while building effective working relationships with internal and external stakeholders.
• Valid New Mexico Driver's License required.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Professional certification in bookkeeping, accounting, procurement, business administration, or a related discipline.
• Experience supporting public-sector procurement, contract administration, or municipal financial operations.
• Advanced Microsoft Excel skills and experience with financial reporting tools.
• Experience using CentralSquare NaviLine or a similar municipal ERP system.
• Experience supporting budget preparation, expenditure control, forecasting, audits, compliance reviews, and records management.
• Familiarity with government purchasing regulations, procurement procedures, and contract documentation requirements.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.