Project Accountant

Dinkins Construction LLC.; Ocala (FL); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid vacation & holidays

Profit sharing

Cell phone allowance

Clear path to Controller

Job summary

Dinkins Construction LLC, a family-led commercial builder in Ocala, FL, seeks a Project Accountant to own project financial reporting from contract to closeout, AR, and monthly corporate reporting. You will deliver GL-reconciled WIP, lead cost-to-complete reviews with PMs, and prepare AIA draw packages for CFO sign-off.

The role oversees two bookkeepers, supervises AP/AR, and supports the accounting office as the company grows, with a salary range of $85,000–$105,000 and a path to Controller.

Qualifications

• 5+ years of accounting experience, preferably including 2+ years at a commercial general contractor
• Bachelor's degree in Accounting or Finance, or equivalent progressive experience
• Has prepared WIP schedules with over/under billings and led cost-to-complete reviews with PMs; experience with AIA G702/G703, retainage, lien waivers

Responsibilities

• Own the monthly close package: bank and balance sheet reconciliations, accruals, journal entries, AR/AP sub-ledger reconciliations, and draft financial statements for CFO review
• Prepare and review AIA G702/G703 pay applications, change orders, and track retainage receivable/payable
• Lead and supervise AP/AR workflow, ensure compliance with Florida lien law and vendor payments
• Coordinate with CFO/CEO on bank, bonding, and CPA reports; document procedures and internal controls

Skills

Accounting

Financial reporting

GAAP

Education

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

Procore Financials

ADP RUN

Excel

Google Workspace

Asana

Job description

Own the numbers behind $50 million in commercial construction — and grow into our Controller.

Dinkins Construction is a family-led, faith-based commercial construction management and general contracting firm in Ocala, building across Marion, Alachua, Lake, Citrus, and Sumter counties. We're adding a Project Accountant to own project financial reporting and help lead our accounting office as we grow.

The Project Accountant owns project financial reporting from contract to closeout, accounts receivable, and monthly corporate reporting. This role delivers an accurate, GL-reconciled WIP schedule every month, leads forecasted cost-to-complete reviews with Project Managers, prepares the AIA draw package for each project, and any bank and surety reports required for CFO sign-off. This role also directly supervises and reviews the Bookkeeper's AP, releases check runs, and confirms compliance work plus helps define and strengthen accounting procedures as the company grows.

At Dinkins Construction, you will stand shoulder-to-shoulder with exceptionally driven professionals who bring a rich diversity of life experiences to the job. Surrounded by teammates with distinct styles yet unwavering ethics, you’ll never have to carry dead weight—though the standard of excellence will continuously challenge you to elevate your own game. Within the DC environment; no one needs to fail for you to succeed. Instead, we encourage a dynamic atmosphere where setting a high bar inspires those around you to reach even higher. Teammates celebrate your victories, champion your growth, and collaborate to drive the collective mission “Building To A Higher Standard”.

Dinkins Construction, LLC

2831 SE 17th Street, Ocala, FL 34471

Oversees 2 Bookkeepers and all day-to-day AP/AR workflow, review, and approval. Works with CEO, CFO, CPA, Office & HR Manager, Project Managers, Bankers, Bonding Agents, Insurance Agents, etc.

Salaried Position working Monday – Friday 8am - 5pm - F ull Time In Office.

Project Accountant

Own the numbers behind $50 million in commercial construction — and grow into our Controller.

Dinkins Construction is a family-led, faith-based commercial construction management and general contracting firm in Ocala, building across Marion, Alachua, Lake, Citrus, and Sumter counties. We're adding a Project Accountant to own project financial reporting and help lead our accounting office as we grow.

The Project Accountant owns project financial reporting from contract to closeout, accounts receivable, and monthly corporate reporting. This role delivers an accurate, GL-reconciled WIP schedule every month, leads forecasted cost-to-complete reviews with Project Managers, prepares the AIA draw package for each project, and any bank and surety reports required for CFO sign-off. This role also directly supervises and reviews the Bookkeeper's AP, releases check runs, and confirms compliance work plus helps define and strengthen accounting procedures as the company grows.

At Dinkins Construction, you will stand shoulder-to-shoulder with exceptionally driven professionals who bring a rich diversity of life experiences to the job. Surrounded by teammates with distinct styles yet unwavering ethics, you’ll never have to carry dead weight—though the standard of excellence will continuously challenge you to elevate your own game. Within the DC environment; no one needs to fail for you to succeed. Instead, we encourage a dynamic atmosphere where setting a high bar inspires those around you to reach even higher. Teammates celebrate your victories, champion your growth, and collaborate to drive the collective mission “Building To A Higher Standard”.

Dinkins Construction, LLC

2831 SE 17th Street, Ocala, FL 34471

Oversees 2 Bookkeepers and all day-to-day AP/AR workflow, review, and approval. Works with CEO, CFO, CPA, Office & HR Manager, Project Managers, Bankers, Bonding Agents, Insurance Agents, etc.

Salaried Position working Monday – Friday 8am - 5pm - F ull Time In Office.

Essential Duties and Responsibilities OWNS

WIP, Job Cost & Project Reporting

• Own the monthly WIP schedule — percent complete, estimated cost to complete, projected gross profit, and over/under billings — reconciled to the general ledger before it goes to the CFO.
• Lead monthly cost-to-complete reviews with each Project Manager; challenge estimates that don't match job cost, and report fade, overruns and unbilled work.
• Set up every new job: contract, budget by cost code, schedule of values, retainage and billing terms in QuickBooks and Procore.
• Deliver monthly job cost and budget-vs-actual reports to ownership and PMs.

Billing, AR & Retainage

• Prepare and review AIA G702/G703 pay applications and change orders; track retainage receivable and payable on every job.
• Manage collections and AR aging; issue conditional and unconditional lien waivers under Florida lien law.
• Process and maintain Direct Purchase Order (DPO) billing and sales-tax documentation.

Close, Reporting & Controls

• Prepare the monthly close package: bank and balance sheet reconciliations, accruals, journal entries, AR/AP sub-ledger reconciliations, and draft financial statements for CFO review.
• Prepare quarterly and year-end packages for the bonding agent, bank and CPA; serve as the first point of contact for their questions.
• Document accounting procedures and approval controls, including positive pay, payment release and job closeout.

Team Oversight

• Review the Bookkeeper's AP coding, subcontractor pay requests and compliance files (COIs, W-9s, NTOs, lien releases) before payment release.
• Train and back up the Bookkeeper and Office & HR Manager on accounting tasks.

Payroll, Insurance & Administration

• Process or review bi-weekly ADP payroll, bonuses, 401(k) and BCBS deductions, W-2s and 1099s.
• Coordinate GL and Workers' Compensation audits, builder's risk, auto insurance and vehicle/trailer tag renewals.
• Coordinate with banks and draw inspectors; assist with business tax certificates, tax payments and recurring bills.
  

Qualifications, Compensation & Benefits

Required

• 5+ years of accounting experience, preferably including 2+ years at a commercial general contractor. Experience with construction accounting while in a CPA firm is acceptable.
• Bachelor's degree in Accounting or Finance, or equivalent progressive experience.
• Has personally prepared WIP schedules with over/under billings and led cost-to-complete reviews with PMs. Must demonstrate experience.
• AIA G702/G703 billing, change orders, retainage, lien waivers and subcontractor compliance.
• Month‑end close experience through draft financial statements; strong QuickBooks and advanced Excel.
• Strict confidentiality with company, payroll and employee financial information.

Preferred

• Experience preparing surety/bonding and bank reporting packages and supporting CPA reviews.
• Procore Financials, ADP (RUN), Google Workspace and Asana.
• Florida lien law (Chapter 713) and DPO sales‑tax knowledge.
• Experience reviewing or supervising a bookkeeper or AP clerk.
• CCIFP, or CPA / progress toward a CPA.

Working conditions

• Office-based in person at 2831 SE 17th Street, Ocala, FL from 8am - 5pm with occasional extended hours at month-end, year-end, and bond deadlines as needed.
• Valid driver's license and acceptable driving record.
• Offer contingent on background check, MVR, pre‑employment drug screen under our Drug-Free Workplace Policy, and E‑Verify.

Compensation & benefits

• Salary range: $85,000–$105,000 base, based on experience
• Semi‑annual profit share percentage available
• Group health insurance coverage available
• 401(k) with standard company match available
• Paid vacation, paid holidays, and sick/personal flex days
• Monthly cell phone allowance
• Clear path to Controller as the company grows

Accountability.

This position reports to the CFO, with direct access to the CEO. Duties listed are not all-inclusive.

Equal opportunity.

Dinkins Construction does not discriminate and is an EOE and faith-based Christian business enterprise.