Project Accountant

Wesbuilt Construction Managers; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Wesbuilt Construction Managers in New York is seeking a Project Accountant to support financial management across active projects. You will partner with Project Managers, Operations, Estimating, and Finance to track costs, bill appropriately, forecast trends, and provide timely project reporting.

The role emphasizes accurate cost structures, streamlined workflows, and audit-ready records while promoting financial accountability and operational efficiency across projects.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3+ years of project accounting or construction accounting experience preferred.
• Experience with Procore, QuickBooks or construction-related systems preferred.

Responsibilities

• Support full project accounting lifecycle from setup to closeout.
• Maintain accurate job cost tracking and committed cost reporting.
• Monitor budgets, labor costs, subcontract commitments, and change orders.
• Assist with WIP reporting, forecasting, and cost-to-complete reviews.
• Prepare owner billings, lien waivers, and billing documentation.
• Coordinate with Project Managers and Finance on payables and approvals.

Skills

strong organizational skills

analytical thinking

communication skills

multitasking

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Excel

Procore

QuickBooks

Job description

Wesbuilt Construction Managers is a full-service general contractor and construction management firm operating in New York and the Tri-State area. Our team is dedicated to transforming construction through innovative processes and leveraging cutting-edge technology, qualities that won us the title of ENR’s Contractor of the Year in 2022. We take pride in our diverse project portfolio, encompassing Corporate Interiors & Lobbies, Hospitality, Luxury/Casual Food & Beverage, Retail, Educational, Health & Fitness, Medical, Ground-up, and Multi-Family Residential, including Building Amenities.

Position Overview

The Project Accountant plays a key role in supporting the financial management and operational success of Wesbuilt projects. This position partners closely with Project Managers, Operations, Estimating, and Finance to support accurate job cost tracking, billing, forecasting, subcontractor coordination, and project financial reporting throughout the lifecycle of a project.

The role is designed for individuals continuing to grow within construction accounting and project financial management. The Project Accountant is expected to develop a strong understanding of project cost structures, financial workflows, and operational processes while helping support financial accountability and reporting consistency across assigned projects.

Success in this role is demonstrated through accurate project financial reporting, timely billing and invoice processing, strong organization and follow-through, effective collaboration with project teams, and proactive support of project financial controls and operational efficiency.

Core Responsibilities & Expectations

• Support the full project accounting lifecycle from project setup through closeout
• Maintain accurate job cost tracking, project financial records, and committed cost reporting
• Monitor project budgets, labor costs, subcontract commitments, change orders, and financial activity
• Support Project Managers with cost tracking, forecasting, and cost-to-complete reviews
• Assist with monthly Work in Progress (WIP) reporting and project financial reviews
• Support month-end close activities and financial reporting
• Prepare and support owner billings, including AIA progress billings, retainage tracking, and change order billing
• Ensure billings align with project progress, contract requirements, and internal financial procedures
• Track accounts receivable and support collection follow-up efforts as needed
• Coordinate collection and organization of lien waivers and supporting billing documentation
• Review and process subcontractor requisitions and vendor invoices
• Match invoices to purchase orders, contracts, and committed costs while identifying discrepancies
• Support subcontractor compliance tracking, including insurance certificates and lien waiver documentation
• Coordinate with Project Managers and Finance regarding project payables and approvals
• Assist with preparation of job cost reporting, budget variance analysis, and profitability tracking
• Maintain organized and audit-ready project financial records
• Support reconciliation activities and financial reporting accuracy across assigned projects

Systems, Operations & Processes

• Enter and maintain project financial data within accounting and project management systems
• Support implementation and improvement of financial workflows and operational processes
• Identify opportunities to improve reporting accuracy, organization, and workflow efficiency
• Contribute positively to team collaboration, accountability, and continuous operational improvement

Cross-Functional Collaboration

• Work closely with Project Managers, Operations, Payroll, Estimating, and Finance teams
• Participate in project financial review meetings and communicate financial updates clearly and professionally
• Maintain timely communication and follow-through with internal teams, subcontractors, and vendors
• Support special projects and operational initiatives as needed

Qualifications

Education:

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

3+ years of project accounting, construction accounting, accounts payable, or related finance experience preferred, preferably within construction management, general contracting, or related industries.

Skills:

Strong organizational, analytical, and communication skills with the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office Suite, particularly Excel, required. Experience with Procore, QuickBooks, and/or construction-related systems preferred.