Programs & Subcontract Admin Coordinator

CHIRLA; Compton (CA); Hybrid; USD 41,000 - 46,000; Full time

Job summary

CHIRLA is seeking a Program Assistant in Compton, CA to support the Director of Programs and Subcontract Administration. The role involves preparing contract documents, maintaining files, coordinating meetings, and assisting with audits and progress tracking.

The position requires a Bachelor's degree and at least two years in a fast-paced environment, with strong communication and organizational skills. Some travel may be required, and the role is full-time with competitive benefits.

Qualifications

• Bachelor's degree or higher in a field with logical reasoning, developing efficiencies, management, marketing research, or statistics.
• Two years of experience in a high-paced environment.
• Ability to grasp and interpret legal documents.
• Systematic knowledge of databases and tracking systems.
• Strong organizational skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, OneDrive, and scheduling software.
• Knowledge of planning and scheduling techniques.
• Strong interpersonal and communication skills with diverse groups.
• Database and records management skills.
• Ability to manage multiple projects simultaneously.
• Project management experience is a plus.

Responsibilities

• Provide confidential administrative support to program staff.
• Follow up with departments to ensure compliance with agreements and information requests from subcontractors.
• Prepare a wide variety of contract documents under attorney supervision.
• Compile, review, and organize reports, invoices, contracts for audits and meetings.
• Assist in drafting and reviewing contracts under guidance of attorneys.
• Maintain files, databases, records, and correspondence.
• Schedule, coordinate, and facilitate meetings; arrange travel and reimbursements.
• Liaise with outside partners and administrative agencies as needed.
• May lead and train staff or interns.
• Maintain project tracking and calendar for progress.

Skills

Communication skills

Independent worker

Team player

Organizational skills

Project management

Database skills

Scheduling techniques

Legal document interpretation

Education

Bachelor's degree in a field with logical reasoning / management / marketing research / statistics

Tools

Microsoft Office

OneDrive

Scheduling software

Job description

CHIRLA is seeking a Program Assistant in Compton, CA to support the Director of Programs and Subcontract Administration. The role involves preparing contract documents, maintaining files, coordinating meetings, and assisting with audits and progress tracking.

The position requires a Bachelor's degree and at least two years in a fast-paced environment, with strong communication and organizational skills. Some travel may be required, and the role is full-time with competitive benefits.