Document Control Coordinator II

ENGICON CM; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

ENGICON CM in Los Angeles is seeking a Document Control Support II to provide intermediate-level document control and admin support for the BuildLACCD Program. You will maintain the integrity and accessibility of program documentation and assist with processing, records management, and invoice tracking.

The role supports the Document Control Manager and ensures compliance with procedures. Strong data entry, MS Office, and document management experience are required.

Qualifications

• Three years of administrative support experience.
• Experience with contracts, invoices, and project records.
• Proficiency in Microsoft Office Suite (Word/Excel/Outlook) and Adobe Acrobat.
• Experience using electronic document management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Process, review, distribute, and track project documentation.
• Perform high-volume data entry with accuracy.
• Apply document coding and indexing standards.
• Maintain and retrieve documents in DocView.
• Manage records retention and disposition.
• Support contract documents and invoice documentation.
• Respond to Public Information Requests (PIRs) per procedures.
• Coordinate with staff to obtain and maintain required documents.

Skills

Data entry

Document processing

Records management

Contract documents handling

Attention to detail

Education

High School Diploma or equivalent

Tools

DocView

Microsoft Office Suite

Adobe Acrobat

Job description

Benefits:

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Position Description: The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards. Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.

Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.

Perform high-volume data entry while ensuring the accuracy and completeness of project records.

Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.

Maintain, organize, archive, and retrieve project documents using the DocView document management system.

Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.

Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.

Assist with processing, logging, and maintaining invoice documentation and related records to support program operations.

Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines.

Verify documentation for completeness, accuracy, and compliance before distribution and filing.

Coordinate with program staff and District personnel to obtain, distribute, and maintain required project documentation. Generate document tracking logs, reports, and status updates as requested by management.

Maintain confidentiality of sensitive and proprietary program information.

Assist with continuous improvement of document control processes and procedures.

Perform other document control and administrative duties as assigned.

Minimum Required Qualifications:

Minimum of three (3) years of administrative support experience.

High school diploma or equivalent required.

Experience performing data entry, document processing, filing, and records management.

Experience working with contracts documents, invoices, and maintaining project records.

Experience using electronic document management systems.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).

Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Preferred Qualifications:

Administrative experience in document control or records management.

Experience using DocView or a comparable document management system.