Programs & Events Operations Coordinator

University of California, Los Angeles; Los Angeles (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

UCLA Ziman Institute for Real Estate and Urban Economics (ZI) seeks a Program and Operations Coordinator to coordinate major programs and events, support marketing, course activities, and general office operations on campus with occasional off-site coordination. The role requires independent prioritization, policy awareness, and proactive problem-solving.

Responsibilities include event coordination, data management for student programs (Anderson, Undergrad, Law) and outreach initiatives, digital

Qualifications

• Experience interfacing with university-level students (preferred).
• Ability to manage travel arrangements and UC travel policies (preferred).
• Overtime including evenings and weekends; remote work at times (required).
• Ability to plan independently with minimal direction and meet deadlines.
• Excellent writing and editing to produce professional copy for emails, letters, proposals, invitations, and website content.
• Strong analytical and creative problem-solving skills.
• Demonstrated interpersonal skills with diverse constituents.
• Discretion with confidential donor information.
• Ability to prioritize multiple assignments under tight deadlines in a fast-paced environment.
• Ability to learn new processes and troubleshoot issues quickly.
• Proven ability to communicate clearly and diplomatically.

Responsibilities

• Coordinate and support execution of Ziman Institute programs and events.
• Provide data management support for student programs and outreach initiatives.
• Support UCLA Anderson real estate curriculum courses (Faculty and course support).
• Manage digital marketing tasks: website editorial, social media, and partner marketing requests.
• Handle business transaction support, including reimbursements and purchasing back-up.
• Oversee office operations and provide administrative support to the Faculty Director.
• Coordinate on-campus and off-site events as needed.

Skills

Event coordination

Data management

Communication

Administrative support

Writing and editing

Travel arrangements

Confidentiality

Problem solving

Interpersonal skills

Microsoft Office

Tools

UCLA Purchasing system

Email marketing systems

Website content management

Microsoft Office Suite

Database management

Job description

UCLA Ziman Institute for Real Estate and Urban Economics (ZI) seeks a Program and Operations Coordinator to coordinate major programs and events, support marketing, course activities, and general office operations on campus with occasional off-site coordination. The role requires independent prioritization, policy awareness, and proactive problem-solving.

Responsibilities include event coordination, data management for student programs (Anderson, Undergrad, Law) and outreach initiatives, digital