Programs & Events Coordinator - Lectures, Webinars & Tours

New York Genealogical and Biographical Society; New York (NY); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Health insurance

403(b) plan with 2% match

14 paid holidays + 2 floating holidays

Paid time off increasing to 20 days by

3 personal days per year (after six mo

Paid sick leave under NYC law

Pre-tax commuter benefits via Transit‑

Job summary

The New York Genealogical and Biographical Society (NYG&B) seeks a Coordinator, Programs and Events to assist in planning and delivering a wide range of programs, including lectures, online seminars, workshops, and conferences.

The role supports more than 75 programs annually, works with the Manager, Programs and Events, and independently handles logistics, budgeting, speaker coordination, and post-production. Strong organization and communication are essential.

Qualifications

• Three or more years of experience managing events, programs, or conferences with online and in-person components.
• Experience with Zoom, Vimeo, Microsoft Office, Trello, and Adobe Creative Suite.
• Experience with a CRM such as Neon, Salesforce, or Raiser's Edge.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills with attention to detail.
• Interest in genealogy, archives, libraries, or cultural heritage organizations.

Responsibilities

• Coordinates planning and delivery of 75+ NYG&B programs annually with the Manager, Events and Programs.
• Oversees the logistical and technical aspects of programs from planning through completion.
• Own post-production for recorded programs and events, from editing to final publication.
• Host online and in-person programs or events as required.
• Track and manage program budgets, revenue, and grant-related requirements.
• Monitor and report program metrics including registration trends and attendance.
• Identify, solicit, and manage speakers, consultants, and content providers.
• Draft marketing copy and program descriptions with the Manager, Marketing and Communications.
• Manage event registration through the CRM and website platform.
• Supervise interns and volunteers supporting program operations.

Skills

Organizational skills

Project management

Independent work

Professionalism

Event management

Communication skills

Mission alignment

Interest in genealogy

Tools

Zoom

Vimeo

Microsoft Office

Trello

Adobe Creative Suite

Neon CRM

Salesforce

Raiser's Edge

Job description

The New York Genealogical and Biographical Society (NYG&B) seeks a Coordinator, Programs and Events to assist in planning and delivering a wide range of programs, including lectures, online seminars, workshops, and conferences.

The role supports more than 75 programs annually, works with the Manager, Programs and Events, and independently handles logistics, budgeting, speaker coordination, and post-production. Strong organization and communication are essential.