Interim Digital Collections Coordinator NYC Center

New York Genealogical and Biographical Society; New York (NY); On-site; USD 41,000 - 55,000; Full time

Job summary

The New York Genealogical and Biographical Society (NYG&B) seeks an Interim Coordinator, Digital Collections to provide temporary coverage for a key role on our Digital Collections team. We are looking for an organized and independent individual with experience in archives/library science or digital asset curation who is comfortable with project management.

This fixed-term position ensures operational continuity of digitization pipelines, project management and delivery, volunteer

Qualifications

• Experience in digital collections, digitization, archives, libraries, or a related field.
• Strong organizational and time-management skills, with the ability to coordinate multiple projects and workflows simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with spreadsheets, project trackers, shared documentation, and digital file management.
• Strong problem-solving skills and the ability to work independently within established procedures.
• Experience with Adobe Creative Cloud, Microsoft 365, and Trello software or equivalent.
• Familiarity with archival collections, digitization workflows, metadata, and quality control preferred.
• Experience using CopiBook OS and CZUR ET digitization equipment and related software, or equivalent equipment, is a plus.
• Reporting Structure: Reports directly to the Manager, Digitize New York.
• Duration: Fixed-term role for approximately 6 months.
• Physical Requirements: This role involves standing, sitting and working at digitization stations for long periods; repetitive hand and arm motion while scanning; carefully handling fragile historical materials; and occasionally lifting and moving boxes or equipment up to 25 pounds.

Responsibilities

• Prepare and add new collections to the NYG&B’s website.
• Monitor movement of materials through scanning, processing, and quality control to prepare final file deliverables to external partners and online access.
• Learn organizational standards for file management, metadata, image quality control, and other collections procedures and apply consistently across projects.
• Track project timelines and maintain documentation across multiple active digital collections initiatives with internal staff and external partners to ensure accurate, up-to-date progress reporting.
• Identify delays, workflow bottlenecks, and risks to project deliverables, communicating these proactively to leadership.
• Coordinate day-to-day operations at NYG&B’s NYC digitization center, including monitoring production goals and troubleshooting issues.
• Support operational coordination for Central New York and Western New York digitization centers as needed.
• Provide additional support for digitization kit operations, including tracking kit activity and logistics.
• Coordinate and monitor volunteer activities and schedules at the NYC digitization center.
• Onboard and orient volunteers to procedures, project expectations, and digitization workflows.
• Provide ongoing guidance and respond to volunteer questions to support consistent, accurate work.

Job description

The New York Genealogical and Biographical Society (NYG&B) seeks an Interim Coordinator, Digital Collections to provide temporary coverage for a key role on our Digital Collections team. We are looking for an organized and independent individual with experience in archives/library science or digital asset curation who is comfortable with project management.

This fixed-term position ensures operational continuity of digitization pipelines, project management and delivery, volunteer