Programs Event Coordinator

Roots Community Health; San Jose (CA); Presencial; USD 52.000 - 75.000; Jornada completa

Descripción de la vacante

Roots Community Health Center is seeking a Program Events Coordinator to support Family Health Programs by coordinating programmatic events that promote health, wellness, and community well-being.

This role collaborates with multidisciplinary teams and community partners to ensure successful events that uplift individuals and families affected by inequities, advancing health equity through accessible, community-centered services.

Formación

• Bachelor’s degree or 3–5 years related experience required or equivalent
• Experience working in a nonprofit or community health setting preferred
• Ability to work with people from diverse backgrounds across departments
• Excellent verbal, written, and interpersonal communication with strong analytical and writing abilities
• Strong project and event management skills including planning, time management, multitasking, prioritization, and deadlines
• Knowledge of event logistics, safety standards, customer service, equipment, and setup procedures
• Ability to guide, support, and solve problems for team members, vendors, and stakeholders
• Ability to manage competing priorities, work under pressure, and adapt to crises during events
• Collaborate across departments while working independently with minimal supervision
• Flexibility to meet changing event and organizational needs
• Proficiency in Microsoft Office; Google Workspace preferred
• On-site work up to full-time during high activity

Responsabilidades

• Coordinate and schedule all logistical details for community events across multiple sites
• Maintain RSVP information and manage registration areas during events
• Coordinate and support on-site execution, ensuring setup and teardown run smoothly
• Provide guidance to staff during event setup including equipment, furniture, and signage
• Support event logistics with vendors, suppliers, and contractors for timely delivery
• Ensure compliance with event safety standards and address safety concerns
• Troubleshoot and resolve on-site issues during events
• Collaborate with leads to address questions and provide guidance
• Ensure effective communication within teams to foster a positive environment
• Support additional event-related work as needed

Conocimientos

Verbal communication

Written communication

Interpersonal skills

Project management

Event management

Time management

Multitasking

Prioritization

Problem solving

Collaboration

Adaptability

Educación

Bachelor’s degree

Education/Experience equivalent

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

Description

Position Summary:

The Program Events Coordinator consults with the Associate Director to support Family Health

Programs by coordinating programmatic events that promote health, wellness, and community

well-being. This role collaborates with multidisciplinary teams and community partners to ensure

successful events that support Roots’ mission to uplift individuals and families impacted by

systemic inequities and poverty and advance health equity through accessible, community-

centered services.

Duties and Responsibilities:

• - Coordinates and schedules all logistical details for community events across multiple sites, including planning and preparation before events, on-site coordination during events, and follow-up activities afterward.
• - Maintains RSVP information and manages the registration areas during events.
• - Coordinates and supports the on-site execution of events, ensuring that set-up, teardown, and other logistics are carried out smoothly and efficiently.
• - Provides guidance and support to the staff during event setup, including the placement of equipment, furniture, and signage.
• - Supports event logistics, including coordinating with event vendors, suppliers, and contractors to ensure timely delivery of services and successful event execution.
• - Ensures compliance with event safety standards and regulations, promptly addressing any safety concerns or issues that may arise.
• - Troubleshoots and resolve any on-site issues or challenges that may arise during events.
• - Collaborates with the leads to address questions, concerns, and provide guidance.
• - Ensures effective communication and coordination within the teams, fostering a positive and productive work environment.
• - Supports or coordinates a host of other event-related work, as needed

Competencies:

• - Bachelor’s degree or three to five years of related experience and/or training, or an equivalent combination of education and experience preferred.
• - Experience working in a nonprofit organization or community health setting is preferred.
• - Ability to work effectively with people from diverse backgrounds and engage professionally with staff at all levels and across departments.
• - Excellent verbal, written, and interpersonal communication skills, with strong analytical and writing abilities.
• - Strong project and event management skills, including planning, time management, goal-setting, multitasking, prioritization, and meeting deadlines.
• - Knowledge of event logistics, safety standards, customer service, equipment, and event set-up procedures.
• - Ability to provide guidance, support, and problem-solving to team members, vendors, and stakeholders.
• - Ability to manage competing priorities, work well under pressure, and adapt to changing circumstances, including during crisis situations and event execution.
• - Ability to collaborate effectively across departments while also working independently with minimal supervision.
• - Flexibility and adaptability to meet changing event and organizational needs.
• - Proficiency in Microsoft Office; Google Workspace experience preferred.
• - Ability to work on-site as needed, including up to full-time during periods of high event activity.

Schedule/Flexibility Requirements:

This position requires flexibility to work varied schedules, including evenings and weekends, as needed. Employees must be available to adjust their schedules based on program, client, and organizational needs.

Roots Community Health Center is proud to be an Equal Employment Opportunity/Affirmative

Action Employer and values diversity of culture, thought and lived experiences. We seek

talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status,

age, national origin or ancestry, citizenship, conviction history, uniform service

membership/veteran status, physical or mental disability, protected medical conditions, genetic

characteristics, sexual orientation, gender identity, gender expression regardless of physical

gender, or any other consideration made unlawful by federal, state, or local laws. Roots uses E-

Verify to validate the eligibility of our new employees to work legally in the United States.