Programs Event Coordinator

Roots Community Health Center; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Roots Community Health Center seeks an Program Events Coordinator to partner with the Associate Director in promoting health, wellness, and community well-being through well-organized events across multiple sites.

The role requires coordinating logistics, managing registrations, and ensuring on-site success while collaborating with multidisciplinary teams and community partners to advance health equity and accessibility.

Qualifications

• Bachelor’s degree or 3–5 years of related experience and/or training.
• Experience in nonprofit or community health settings preferred.
• Excellent verbal, written, and interpersonal communication skills.
• Strong project and event management abilities.
• Ability to work with diverse teams and stakeholders.

Responsibilities

• Coordinate and schedule all logistical details for community events across multiple sites.
• Manage RSVP information and registration areas.
• Support on-site execution of events, including setup and teardown.
• Provide guidance and support to staff during event setup.
• Coordinate with event vendors, suppliers, and contractors to ensure timely delivery of services.
• Ensure compliance with event safety standards and regulations.
• Troubleshoot on-site issues during events.
• Collaborate with leads to address questions and provide guidance.
• Foster effective communication within teams and departments.
• Support other event-related tasks as needed.

Skills

Event coordination

Project management

Communication skills

Multitasking

Team collaboration

Problem-solving

Work under pressure

Microsoft Office

Google Workspace

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Job description

Description

Position Summary:

The Program Events Coordinator consults with the Associate Director to support Family Health

Programs by coordinating programmatic events that promote health, wellness, and community

well-being. This role collaborates with multidisciplinary teams and community partners to ensure

successful events that support Roots’ mission to uplift individuals and families impacted by

systemic inequities and poverty and advance health equity through accessible, community-

centered services.

Duties and Responsibilities:

• - Coordinates and schedules all logistical details for community events across multiple sites, including planning and preparation before events, on-site coordination during events, and follow-up activities afterward.
• - Maintains RSVP information and manages the registration areas during events.
• - Coordinates and supports the on-site execution of events, ensuring that set-up, teardown, and other logistics are carried out smoothly and efficiently.
• - Provides guidance and support to the staff during event setup, including the placement of equipment, furniture, and signage.
• - Supports event logistics, including coordinating with event vendors, suppliers, and contractors to ensure timely delivery of services and successful event execution.
• - Ensures compliance with event safety standards and regulations, promptly addressing any safety concerns or issues that may arise.
• - Troubleshoots and resolve any on-site issues or challenges that may arise during events.
• - Collaborates with the leads to address questions, concerns, and provide guidance.
• - Ensures effective communication and coordination within the teams, fostering a positive and productive work environment.
• - Supports or coordinates a host of other event-related work, as needed

Competencies:

• - Bachelor’s degree or three to five years of related experience and/or training, or an equivalent combination of education and experience preferred.
• - Experience working in a nonprofit organization or community health setting is preferred.
• - Ability to work effectively with people from diverse backgrounds and engage professionally with staff at all levels and across departments.
• - Excellent verbal, written, and interpersonal communication skills, with strong analytical and writing abilities.
• - Strong project and event management skills, including planning, time management, goal-setting, multitasking, prioritization, and meeting deadlines.
• - Knowledge of event logistics, safety standards, customer service, equipment, and event set-up procedures.
• - Ability to provide guidance, support, and problem-solving to team members, vendors, and stakeholders.
• - Ability to manage competing priorities, work well under pressure, and adapt to changing circumstances, including during crisis situations and event execution.
• - Ability to collaborate effectively across departments while also working independently with minimal supervision.
• - Flexibility and adaptability to meet changing event and organizational needs.
• - Proficiency in Microsoft Office; Google Workspace experience preferred.
• - Ability to work on-site as needed, including up to full-time during periods of high event activity.

Schedule/Flexibility Requirements:

This position requires flexibility to work varied schedules, including evenings and weekends, as needed. Employees must be available to adjust their schedules based on program, client, and organizational needs.

Roots Community Health Center is proud to be an Equal Employment Opportunity/Affirmative

Action Employer and values diversity of culture, thought and lived experiences. We seek

talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status,

age, national origin or ancestry, citizenship, conviction history, uniform service

membership/veteran status, physical or mental disability, protected medical conditions, genetic

characteristics, sexual orientation, gender identity, gender expression regardless of physical

gender, or any other consideration made unlawful by federal, state, or local laws. Roots uses E-

Verify to validate the eligibility of our new employees to work legally in the United States.