Program Specialist II - Clinical Programs (Respiratory Health/HIV)

Roots Community Health Center; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Roots Community Health Center is seeking a Clinical Program Specialist II (Respiratory Health & HIV) to lead clinical program support, patient outreach, care coordination, and health education for high-priority conditions such as HIV, sexual health, asthma, and respiratory infections.

The role involves managing larger patient panels, directing field outreach to underserved communities, and partnering with clinic teams to ensure a seamless continuum of care while maintaining strict HIPAA privacy

Qualifications

• Education: High School Diploma or GED required; Associate or Bachelor's degree preferred.
• Certification: Completion of an accredited Community Health Worker certification program (or willingness to complete within 6 months).
• Lived experience within or strong connection to the communities served.

Responsibilities

• Serve as a direct liaison between patients and Roots' Clinical Programs for recruitment, enrollment, intake, and long-term care retention.
• Manage large client panels and schedule program initiation, referrals, and follow-ups.
• Conduct patient intakes and assessments (in person and by phone) to connect to Medi-Cal, CalFresh, CalWORKS, and basic needs.
• Educate patients on HIV prevention/treatment (PrEP/PEP) and respiratory care (asthma, COVID-19).
• Collaborate with navigation teams, providers, and staff to ensure uninterrupted care.

Skills

Direct care coordination

Patient navigation

Outreach & community engagement

HIPAA compliance

EMR proficiency

Data tracking & reporting

Time management

Education

High School Diploma or GED

Associate or Bachelor's degree in Public Health or Social Work (preferred)

Community Health Worker certification (or willingness to complete within 6 months)

Tools

EMR systems

Client tracking spreadsheets

G-Suite / Microsoft Office

Job description

Description

Position Summary:

The Clinical Program Specialist II (Respiratory Health & HIV) serves as an experienced direct care, navigation, and outreach lead within Roots' Clinical Programs department. Representing Roots Community Health Center, this role blends clinical program support, patient outreach, care coordination, and health education focused on high-priority conditions including HIV, sexual health, asthma, COVID-19, and infectious respiratory diseases.

As a Level II specialist, the incumbent manages larger patient panels and leads field-based outreach initiatives targeted at eliminating health disparities in underserved, low-income, and unsheltered communities.

Requirements

Essential Functions:

Direct Care Coordination & Patient Navigation

• Serve as a direct liaison between patients and Roots' Clinical Programs, facilitating seamless recruitment, enrollment, intake, and longitudinal care retention.
• Manage and track large client panel lists, using prioritization skills to schedule and confirm program initiation, specialist referrals, and routine follow-up visits.
• Conduct patient intakes and comprehensive assessments (both in-person and via phone), connecting patients to Patient Services for public benefit enrollment (e.g., Medi-Cal, CalFresh, CalWORKS) and basic needs support.
• Assist patients in understanding disease management concepts and guidelines for HIV prevention/treatment (including PrEP/PEP) and respiratory care (e.g., asthma control, COVID-19 management).
• Partner closely with internal navigation teams, medical providers, and clinic staff to ensure an uninterrupted continuum of care and share patient progress updates.

Outreach, In-Reach, & Community Engagement

• Conduct targeted phone outreach and clinic "in-reach" to existing patients to build awareness and engagement in HIV and Respiratory Health programs.
• Lead field and street-based outreach to engage hard-to-reach populations, including individuals living in encampments, shelters, or temporary housing.
• Represent Roots as an instrumental lead during weekend and evening community outreach events, managing on-site logistics, health screenings, and harm-reduction education.
• Build and maintain collaborative partnerships with local Emergency Departments, Community-Based Organizations, and local health initiatives to streamline external patient referrals.

Documentation, Data & Program Support

• Maintain up-to-date, highly accurate records of all patient encounters, referrals, and outreach activities across Electronic Health Record systems and specialized tracking databases.
• Ensure strict adherence to HIPAA compliance and patient privacy standards across all interactions and data entries.
• Assist program leadership in tracking program and contract deliverables tied to HIV and respiratory grants, identifying operational bottlenecks or data collection gaps.
• Meet regularly with Program Coordinators and Managers for case reviews, workflow planning, and program strategy development.

Education & Certification Requirements

• Education: High School Diploma or GED required. Associate or Bachelor's degree in Public Health, Social Work, or a related field preferred.
• Certification: Completion of an accredited Community Health Worker certification program (or willingness to complete within 6 months of hire).
• Lived Experience: Lived experience within or a strong connection to the communities served by Roots Community Health Center.

Preferred Qualifications & Work Experience

• Minimum 2 years of experience in community health, social services, patient navigation, or public health programs (preferably within a non-profit organization or community clinic).
• Experience working with high-priority clinical conditions, such as HIV/STIs, respiratory illnesses, substance use disorders, or chronic disease management.
• Demonstrated background in conducting community outreach and collaborating with multidisciplinary clinical teams.

Core Competencies

• Non-Judgmental Advocacy: Ability to discuss stigmatized health topics (HIV, sexual health, harm reduction) empathetically without bias or stigma.
• Cross-Cultural Competency: Strong ability to connect respectfully with diverse populations, including low-income individuals, unsheltered communities, and communities of color.
• Technical Proficiency: Experience navigating Electronic Medical Record (EMR) systems, client tracking spreadsheets, and G-Suite/Microsoft Office tools (Word, Excel, Outlook).
• Organizational Skills: Excellent time management skills with the ability to balance client case management, panel prioritization, and event planning.
• Flexibility: WIlligness to work a flexible schedule, including occasional evenings and weekends for outreach activities.
• Driver's License: Valid California Driver's License with a safe driving record (or ability to obtain.

Physical Demands & Working Conditions

• Frequent standing, walking, stair climbing, bending, stooping, and lifting up to 25 lbs.
• Gross and fine manual dexterity to operate standard office equipment and keyboards.
• Ability to work both indoors within a clinic environment and outdoors during street-based outreach or community events.