Programming Coordinator

Town of Parker, Colorado; Parker (CO); On-site; USD 60,000 - 75,000; Full time

Job summary

Town of Parker, Colorado's Parker Arts department is seeking a Season Schedule Manager to create and manage the season schedule, oversee budgets, allocate resources, and provide artistic direction aligned with the Town’s mission.

The role involves coordinating with venues, negotiating contracts, supervising staff, tracking expenses, and ensuring programs run smoothly from outreach to production.

Responsibilities

• Researches, selects, negotiates, budgets, and schedules professional programs presented at Parker Arts, including mainstage productions, Schoolhouse Theater productions, national educational productions, Discovery Park concerts, and special events.
• Identifies, researches, and facilitates potential programs and partnerships.
• Attends booking consortium meetings and booking conferences; develops and maintains contacts with national and regional colleagues.
• Procur es and coordinates produced theater programming from initial outreach through contract and production completion.
• Manages royalty accounts, agreements, and payments for presented and produced programs.
• Manages Parker Arts presenting and producing partners by coordinating production timelines, facilitating communication, overseeing programming and production negotiations, and serving as the primary liaison.
• Works closely with staff to ensure theater is appropriately scheduled, resourced, and staffed for presented programs.
• Plans, monitors, and reconciles theater expense, revenue, and hospitality budgets.
• Supervises part-time employees, volunteers, and production staff as needed.
• Budgets, coordinates, plans, and implements hospitality requirements for national touring programs including catering, lodging, and transportation; tracks in-kind donations for hospitality services.
• Manages contracts from initial preparation through execution, including editing, artist/department routing, budget management, and accounts payable.
• Works with production staff in the planning, setup, scheduling, and on-site management of presented events; works with marketing staff on marketing and promotional requirements for presented events.
• Works closely with production and facility staff on theater and backstage area improvements.
• Maintains performance and production schedule within scheduling database; generates schedules, and communicates with staff to ensure presented events, rentals, education, and event calendars are coordinated.
• Creates and maintains positive relationships with facility users, patrons, Parker Arts presenting and producing partners, and other departments by working diligently to resolve problems; helps maintain a safe working environment for employees, performers, and patrons.
• Performs other related duties as assigned.

Job description

Under general supervision, this position creates and manages the season schedule for Parker Arts, including budget development, resource management, and provides artistic direction that aligns with the Town’s mission and vision.

Under general supervision, this position creates and manages the season schedule for Parker Arts, including budget development, resource management, and provides artistic direction that aligns with the Town’s mission and vision.

Examples of Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily while consistently demonstrating the Town’s core values of integrity, innovation, commitment to quality service, and teamwork. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties. The below list is intended to be illustrative of the responsibilities of this position and is not all encompassing. This job description does not constitute an employment agreement and the Town may change these duties at any time.

• Researches, selects, negotiates, budgets, and schedules professional programs presented at Parker Arts, including mainstage productions, Schoolhouse Theater productions, national educational productions, Discovery Park concerts, and special events.
• Identifies, researches, and facilitates potential programs and partnerships.
• Attends booking consortium meetings and booking conferences; develops and maintains contacts with national and regional colleagues.
• Procures and coordinates produced theater programming from initial outreach through contract and production completion.
• Manages royalty accounts, agreements, and payments for presented and produced programs.
• Manages Parker Arts presenting and producing partners by coordinating production timelines, facilitating communication, overseeing programming and production negotiations, and serving as the primary liaison.
• Works closely with staff to ensure theater is appropriately scheduled, resourced, and staffed for presented programs.
• Plans, monitors, and reconciles theater expense, revenue, and hospitality budgets.
• Supervises part-time employees, volunteers, and production staff as needed.
• Budgets, coordinates, plans, and implements hospitality requirements for national touring programs including catering, lodging, and transportation; tracks in-kind donations for hospitality services.
• Manages contracts from initial preparation through execution, including editing, artist/department routing, budget management, and accounts payable.
• Works with production staff in the planning, setup, scheduling, and on-site management of presented events; works with marketing staff on marketing and promotional requirements for presented events.
• Works closely with production and facility staff on theater and backstage area improvements.
• Maintains performance and production schedule within scheduling database; generates schedules, and communicates with staff to ensure presented events, rentals, education, and event calendars are coordinated.
• Creates and maintains positive relationships with facility users, patrons, Parker Arts presenting and producing partners, and other departments by working diligently to resolve problems; helps maintain a safe working environment for employees, performers, and patrons.
• Performs other related duties as assigned.