Program Coordinator (FT)- Cultural

The Town of Parker; Colorado; On-site; USD 65,000 - 90,000; Full time

Job summary

The Town of Parker is seeking a Season Schedule Manager for Parker Arts to create and manage the annual season, develop budgets, manage resources, and provide artistic direction aligned with the Town’s mission and vision.

You will lead program research, contracting, and partnerships, coordinate with production staff, monitor expenses, and collaborate with staff to ensure successful events for the community.

Qualifications

• Minimum education in theatre-related field and supervisory experience preferred.
• Strong knowledge of contracting, budgeting, and program coordination.
• Experience coordinating theatrical programming and partnerships.

Responsibilities

• Researches, budgets, and schedules Parker Arts programs and special events.
• Negotiates and procures produced theater programming and partnerships.
• Manages contracts from outreach through production completion.
• Oversees royalty accounts, payments, and producer liaison activities.
• Plans and reconciles theater budgets and hospitality expenses.
• Supervises part-time staff and volunteers as needed.
• Coordinates staffing, venues, and calendar across departments.

Skills

Contracting process knowledge

Theatrical equipment knowledge

Budgeting and accounting basics

Staff supervision

Record-keeping and filing

Cash handling and budgets

Computers and software proficiency

Customer service relations

Verbal and written communication

Relationship building with public/part

Multitasking with conflicting priortiy

Deadline-oriented project management

Contract and rider interpretation

Independent planning and organization

Event setup assistance

Flexible hours including weekends/even

Education

Bachelor’s degree in theatre/theatre production/stage management or related field

Tools

Contracts management software

Budgeting software (Excel)

Scheduling software/database

Job description

Under general supervision, this position creates and manages the season schedule for Parker Arts, including budget development, resource management, and provides artistic direction that aligns with the Town’s mission and vision.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily while consistently demonstrating the Town’s core values of integrity, innovation, commitment to quality service, and teamwork. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties. The below list is intended to be illustrative of the responsibilities of this position and is not all encompassing. This job description does not constitute an employment agreement and the Town may change these duties at any time.

• Researches, selects, negotiates, budgets, and schedules professional programs presented at Parker Arts, including mainstage productions, Schoolhouse Theater productions, national educational productions, Discovery Park concerts, and special events.
• Identifies, researches, and facilitates potential programs and partnerships.
• Attends booking consortium meetings and booking conferences; develops and maintains contacts with national and regional colleagues.

• Procures and coordinates produced theater programming from initial outreach through contract and production completion.

• Manages royalty accounts, agreements, and payments for presented and produced programs.

• Manages Parker Arts presenting and producing partners by coordinating production timelines, facilitating communication, overseeing programming and production negotiations, and serving as the primary liaison.

• Works closely with staff to ensure theater is appropriately scheduled, resourced, and staffed for presented programs.

• Plans, monitors, and reconciles theater expense, revenue, and hospitality budgets.

• Supervises part-time employees, volunteers, and production staff as needed .

• Budgets, coordinates, plans, and implements hospitality requirements for national touring programs including catering, lodging, and transportation; tracks in-kind donations for hospitality services.

• Manages contracts from initial preparation through execution, including editing, artist/department routing, budget management, and accounts payable.

• Works with production staff in the planning, setup, scheduling, and on-site management of presented events; works with marketing staff on marketing and promotional requirements for presented events.

• Works closely with production and facility staff on theater and backstage area improvements.

• Maintains performance and production schedule within scheduling database; generates schedules, and communicates with staff to ensure presented events, rentals, education, and event calendars are coordinated.

• Creates and maintains positive relationships with facility users, patrons, Parker Arts presenting and producing partners, and other departments by working diligently to resolve problems; helps maintain a safe working environment for employees, performers, and patrons.

• Performs other related duties as assigned.

The requirements listed below are representative of the education, experience, certification and/or licensure required. An equivalent combination of education and experience to perform the essential duties and meet the necessary employment standards may be considered.

Must be at least eighteen (18) years old and have two (2) years of experience in related programming.

A bachelor’s degree in theatre, theatre production, stage management, or related field and supervisory experience is preferred.

Possession of or ability to readily obtain a valid Driver's License issued by the State of Colorado for the type of vehicle or equipment operated; safe driving record and a minimum of two (2) years of driving history.

Possession of or ability to readily obtain the following certifications upon hire: CPR Certification and AED Certification.

Employment Standards

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Knowledge of the Town’s contracting process, rules, regulations, verbiage, and laws.
• Knowledge of theatrical equipment
• Knowledge of basic analytical math and accounting.
• Skill in the training and supervision of personnel.
• Skill in maintaining files and records.
• Skill in cash handling and budgets.
• Skill in the use of computers and various software programs.
• Skill in customer service/customer relations.
• Skill in verbal and written communication.
• Ability to establish and maintain effective working relationships.
• Ability to read contracts, riders, and plans to provide appropriate support and timely setup.
• Ability to effectively foster relationships with the public and handle stressful situations.
• Ability to be flexible and handle multiple tasks with conflicting priorities.
• Ability to effectively accomplish assigned tasks/projects and adhere to deadlines.
• Ability to interpret documents such as safety rules, operating/maintenance instructions, and procedure manuals.
• Ability to plan and organize work independently with minimal supervision.
• Ability to assist in setting up events and exhibits.
• Ability to work flexible hours including weekends, evenings, and holidays as required.

Working Conditions

The working conditions described below are representative of those an employee generally encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties.

Tools & Equipment

Requires use of general office equipment such as computers, printers, telephones, and related software. Use of specialized tools or equipment may also be necessary, including but not limited to technical devices, mechanical tools, heavy equipment, machinery, public-safety-related items, or other industry-specific systems. If required by the position, the employee may operate a personal or Town-owned vehicle.

General and Sensory Requirements

The employee is regularly required to sit, stand, walk, reach with hands and arms, and use hands and fingers to handle or operate objects, tools, or controls. Duties may also require stooping, kneeling, crouching, crawling, climbing stairs or ladders, and maintaining balance. The employee must be able to talk and hear effectively, both in person and over the phone, and must be capable of operating a vehicle if required by the role. Vision requirements include consistent near and far visual acuity, depth perception, peripheral vision, and the ability to adjust focus to allow a broad field of vision.

Moderate Physical Demands

This position involves frequent physical activity and movement. The employee must be able to lift, carry, push, or pull up to twenty-five (25) pounds frequently and up to fifty (50) pounds occasionally.

Environment

Physical presence onsite is required. Work is primarily performed in a climate-controlled office environment but the employee may occasionally work in varied indoor and outdoor locations. The noise level is typically moderate but may be loud during events. This position occasionally involves work in inclement weather, including extreme heat, cold, wind, or precipitation. Employees in this position may be exposed to fumes, odors, dust, or airborne particles.