Programming Admin Assistant - Client Files & Support

Developmental-Services,-Inc.-1; New Castle (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Developmental-Services, Inc. seeks a Programming Administrative Assistant to provide administrative support to the Administration Department and other teams. You will handle clerical tasks, organize personnel files, and assist with processing client files.

The role requires accurate data entry, attention to detail, strong communication, and flexibility to work occasional evenings or weekends as needed.

Qualifications

• Minimum education high school diploma.
• One to two years of related experience and/or training, preferred.
• Excellent oral and written communication skills and maintain confidentiality.
• Ability to maintain a valid Indiana driver’s license and insurability may be required.
• Willingness to work flexible, non-standard hours including occasional evenings and weekends.

Responsibilities

• Manage files for all clients within surrounding counties.
• Create reports for program managers and supervisors as needed.
• Complete client file audits.
• Notify management of missing paperwork with corrective actions.
• Process mail and Guardian signatures as needed.
• Enter and update client information into Provide for all departments.
• Print and scan client documents for digital file maintenance.
• Support front desk as a backup.

Skills

Excellent communication

Oral and written communication

Confidentiality

Critical thinking

Flexible hours

Telephone skills

Microsoft Office

Education

High school diploma

Tools

Provide software

Microsoft Office

Job description

Developmental-Services, Inc. seeks a Programming Administrative Assistant to provide administrative support to the Administration Department and other teams. You will handle clerical tasks, organize personnel files, and assist with processing client files.

The role requires accurate data entry, attention to detail, strong communication, and flexibility to work occasional evenings or weekends as needed.