Program Coordinator & Admin Support

Arrow Child & Family Ministries; Cockeysville (MD); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision, and HSA match

Parental Paid Leave

Retirement savings plan with company 1

Paid time off and holiday pay

Mileage reimbursement

Tuition reimbursement

Company sponsored learning & dev

Job summary

Arrow Child & Family Ministries is seeking a Program Assistant to handle administrative and clerical duties, file management, data entry, and information dissemination for clients and referrals.

The role supports staff by organizing records, coordinating meetings, processing invoices, and ensuring timely submission of documents within program guidelines.

Candidates should have a high school diploma or GED and at least one year of related administrative or secretarial experience.

Qualifications

• High School diploma or GED and at least one year administrative or secretarial experience.

Responsibilities

• Route incoming mail and attach relevant correspondences.
• Compose and type routine correspondences.
• Organize and maintain client file system and records.
• Submit action sheets to accounting within 24 hours after case activity.
• Ensure accounting paperwork (invoices/cost sheets) is submitted on time.
• Order and maintain office supplies.
• Maintain essential documents for residents, education, or foster care staff.
• Coordinate and arrange meetings, trainings; prepare agendas and facilities.
• Notify parties of meetings and coordinate communications with reps.
• Record and transcribe minutes from meetings.
• Manage petty cash and other program expenditures.
• Assist in case reading and quarterly audits of client records.
• Submit updated program information to MIS Director as needed.

Skills

Administrative support

Education

High School diploma or GED

Job description

Arrow Child & Family Ministries is seeking a Program Assistant to handle administrative and clerical duties, file management, data entry, and information dissemination for clients and referrals.

The role supports staff by organizing records, coordinating meetings, processing invoices, and ensuring timely submission of documents within program guidelines.

Candidates should have a high school diploma or GED and at least one year of related administrative or secretarial experience.