Program Administrative Coordinator

Developmental Services, Inc.; New Castle (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Developmental Services, Inc. in Indiana is seeking a Programming Administrative Assistant to provide administrative support across the Administration Department and other units.

You will manage client files, prepare reports, and assist with audits and correspondence. The role requires high school diploma, 1–2 years related experience, excellent communication, confidentiality, and proficiency with MS Office.

Qualifications

• High school diploma or equivalent required.
• Strong written and oral communication skills.
• Experience with budgeting calculations and data comparisons.
• Ability to maintain confidentiality with sensitive information.
• Flexible to non-standard hours including evenings/weekends as needed.
• Proficient telephone techniques and customer service mindset.
• Proven ability to operate scanners, copiers, and standard office software.

Responsibilities

• Manage files for clients across surrounding counties.
• Create reports for program managers and supervisors.
• Complete client file audits and notify management of missing paperwork.
• Mail documents for guardian signatures and input client data into Provide.
• Prepare meeting packets and back-up for front desk tasks.
• Scan, upload, and organize documents in the agency file system.
• Upload quarterly summaries to BDDS Portal and handle routine mail.
• Back-up for front deskAdministrative Assistant as needed.

Education

High School Diploma

Excellent communication

Budgeting calculations

Critical thinking

Confidentiality

Flexibility in hours

Telephone skills

MS Office proficiency

Tools

Microsoft Office

Job description

Developmental Services, Inc. in Indiana is seeking a Programming Administrative Assistant to provide administrative support across the Administration Department and other units.

You will manage client files, prepare reports, and assist with audits and correspondence. The role requires high school diploma, 1–2 years related experience, excellent communication, confidentiality, and proficiency with MS Office.