Program Support & Data Operations Specialist

Texas Health and Human Services; Austin (TX); On-site; USD 42,334 - 66,081; Full time

Job summary

The Texas Civil Commitment Office seeks a Program Specialist II to provide complex administrative support to the operations leadership team, reporting to the Deputy Director. The role focuses on coordinating assignments, developing administrative projects, and maintaining efficient office operations.

Responsibilities include preparing confidential materials in Word and Excel, managing mail and calls, coordinating meetings, and compiling reports.

Qualifications

• High school diploma required; bachelor's degree preferred.
• Three or more years of advanced administrative office support experience.
• Proficiency with Microsoft Word and Excel; strong writing and communications.
• Experience with data entry, reporting and Excel formulas.

Responsibilities

• Provide administrative support to the Deputy Director.
• Prepare confidential materials, memos, and reports using Word and Excel.
• Manage incoming mail and calls; analyze and take action.
• Coordinate meetings, prepare handouts and materials.
• Update documents and assist in compiling weekly, monthly, and quarterly reports.
• Enter data into agency tools and run reports.
• Draft letters, memos, forms, and templates.
• Assist with Public Information Act requests.
• Serve as backup for other administrative staff.
• Perform other duties as assigned.

Education

High school diploma

Bachelor's degree in business administration or related field preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The Texas Civil Commitment Office seeks a Program Specialist II to provide complex administrative support to the operations leadership team, reporting to the Deputy Director. The role focuses on coordinating assignments, developing administrative projects, and maintaining efficient office operations.

Responsibilities include preparing confidential materials in Word and Excel, managing mail and calls, coordinating meetings, and compiling reports.