Program Support Asst (OA)

US-Department-of-Veterans-Affair; Ann Arbor (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

The VA Ann Arbor Healthcare System is seeking an Administrative Clerk for the Safety Service to support daily clerical operations and project tasks under minimal supervision.

You will assist the Safety Manager and technicians, manage documentation, coordinate schedules, and help prepare reports and data analyses essential to safety program operations at the facility.

Qualifications

• One year of specialized experience equivalent to GS-05 in a medical center environment.
• Typing speed of 40 words per minute with demonstrated accuracy.

Responsibilities

• Provide administrative support to the Safety Service leadership and staff.
• Prepare, analyze, and interpret charts and data for management information.
• Assist with office operations under minimal supervision.

Skills

Typing 40 wpm

Data entry

Tools

Office Automation

Job description

This position performs a variety of administrative and clerical functions for the Safety Service at VA Ann Arbor Healthcare System. The incumbent is required to work under minimal supervision and resolve problems associated with the work of the office. The incumbent will provide technical and hands‑on assistance to the facility's Chief, Safety Service (Industrial Hygienist), Safety Manager, Green Environmental Management Systems Program Manager, and Safety Technicians. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the mission of Safety Service and its relationship to the total operation of the medical center in regards to administrative operations, in addition to having a good working knowledge of programs under the Supervisor's jurisdiction, must have an intimate knowledge of policies, views, and special interests, including official social obligations. Detailed knowledge of the responsibilities of the four key program areas of the facility's Safety Program in order to provide programmatic assistance to each of the safety specialists: Occupational Health and Safety, Industrial Hygiene, Radiation Safety, environmental compliance (GEMS). Knowledge of basic safety principles, the safety staff directs a comprehensive safety program via different supervisors throughout the facility, therefore, knowledge of safety policies, programs, procedures, and reporting requirements is necessary. The safety program ensures the well‑being of all employees, patients, and visitors in every area of the facility. Ability to prepare, analyze, and interpret charts, graphs, tables and other data related to the Safety program for management information purposes.
• Proficiency Requirement: Office Automation Clerk/Assistant- In addition to meeting experience or education requirements, applicants for these positions must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test.
  • 40 words per minute typing speed. Typing speed must be annotated on resume for self-certification.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/