Program Support Assistant (OA)

First Roles; Washington; On-site; USD 42,000 - 54,000; Full time

Job summary

First Roles is seeking an Administrative Assistant in the ARS Northeast Area, Public Horticulture & Engagement Unit in Washington, DC. You will act as a personal assistant to the Research Leader and other staff, coordinating a broad range of administrative and clerical tasks essential to program administration.

You will handle logistics for meetings, manage AV equipment, review purchase requests, and track budget and personnel actions as the Unit’s primary support contact.

Responsibilities

• Serves as the Unit's primary administrative contact for the Unit.

Skills

Administrative support

Meeting logistics

Budget tracking

Purchasing review

AV equipment setup

Tools

AV equipment

Job description

This position is located within ARS, Northeast Area, Public Horticulture & Engagement Unit in Washington DC. In this position, you will serve as a personal assistant to the Research Leader (RL) and other professional staff, coordinating a wide variety of administrative and clerical tasks essential to the program administration of the Management Unit.

• Serves as the primary administrative business process point of contact for the Unit.
• Works with the Unit staff to arrange logistics for internal and external meetings, including setting up, testing, and maintaining AV equipment.
• Serves as the Unit's primary cardholder, reviewing all purchase requests for accuracy and completeness.
• Advises on requirements for projects, research plans, annual progress reports, research associate proposals, manuscripts, international travel proposals and follow-up trip reports, and cooperative agreements, grants, and trusts.
• Maintains tracking logs and transaction records for budget, purchasing, and personnel actions.