Program Support Assistant

Priwils, Inc; Manhattan (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

Priwils, Inc. in the United States seeks a Program Support Assistant to provide comprehensive administrative and operational support to program leadership, staff and stakeholders.

You will coordinate daily tasks, maintain organized records, manage communications, and assist with scheduling and reporting to ensure smooth operations. The ideal candidate has strong organizational skills, excellent communication, proficiency in Microsoft Office 365, and the ability to multitask in a fast-paced

Qualifications

• Ability to make independent decisions daily, addressing the best way to handle tasks.
• Strong communications and collaboration with staff, management and clients.
• Excellent organizational skills to keep executives on track and deadlines.
• Professional writing in emails, letters, documents and social posts.
• Proficiency with Microsoft Office 365 and basic math, accounting, bookkeeping knowledge.
• Ability to manage multiple priorities in a fast-paced environment with accuracy.

Responsibilities

• Coordinate daily administrative functions for the program.
• Maintain organized records and documentation.
• Manage communications with stakeholders and clients.
• Support scheduling and reporting activities.
• Ensure smooth program operations.

Skills

Decision-making

Communications and collaboration

Organizational skills

Professional writing

Time management

Attention to detail

Learning new computer programs

Accounting basics

Tools

Microsoft Office 365

Job description

Summary

The Program Support Assistant provides comprehensive administrative and operational support to program leadership, staff, and stakeholders. This role is responsible for coordinating daily administrative functions, maintaining organized records, managing communications, supporting scheduling and reporting activities, and ensuring smooth program operations. The ideal candidate possesses strong organizational abilities, excellent communication skills, proficiency in Microsoft Office 365, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.

Qualification Requirements

Program Support Assistant display varied skills and qualifications. They operate in the background, supporting administrators so they can succeed in their specific roles. A few specific skills that administrative assistants should possess include:

• Decision-making: administrative assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other administrators, support personnel, management and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives do not miss appointments or deadlines.
• Professional writing skills: Their emails, letters, documents and social media posts reflect upon their employers, therefore, professional writing skills using proper spelling and grammar is essential.
• Effective time management, organizational skills, written and verbal communication skills, business management, attention to detail, and the ability to learn new computer programs
• Proficiency with Microsoft Office 365 suite of software packages
• Sufficient aptitude in mathematics and general accounting, bookkeeping, and billing knowledge.