Office Assistant

Jobtailor; Columbia (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor is seeking an organized administrative professional to support a supervisor with document creation, calendar management, and efficient communication. You will handle filing systems, coordinate meetings, and produce analyses and reports to improve workflow.

Ideal candidates have experience in MS Office/Google Suite, excellent written and verbal skills, and thrive in a fast-paced environment with a proactive, self-starting attitude.

Qualifications

• Prior administrative support experience preferred.
• Proficient in Microsoft Office and Google Suite; able to learn new software.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Adapt readily to changing assignments as daily demands change.
• Self-starter who completes tasks promptly.
• Independent thinker with growth mindset.
• Thrives in a fast-paced environment.
• Punctual with consistent attendance and quality work.
• Must pass a criminal background check (7–10 years).

Responsibilities

• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Provide historical reference by developing and utilizing filing and retrieval systems; record meetings and discussions.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

Skills

Document editing

Calendar management

Communication

Multitasking

Adaptability

Punctuality

Independent thinking

Growth mindset

Time management

Tools

Microsoft Office

Google Suite

Job description

Responsibilities

• Create and edit documents, reports, and presentations with accuracy.
• Organize and maintain filing and retrieval systems.
• Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
• Navigate software programs like Google Suite and Microsoft Office proficiently.
• Provide historical reference by developing and utilizing filing and retrieval systems; record meetings and discussions.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Provide exceptional customer service to internal and external stakeholders.
• Conduct presentations and assist in leading meetings.

Requirements

• Prior administrative support experience preferred.
• Comfortable with Microsoft Office, Google Suite, and learning new software.
• Excellent written and verbal communication skills.
• Ability to handle interruptions, multitask, and prioritize effectively.
• Have the ability to adapt readily and quickly to changing assignments as daily demands change.
• A self‑starter that doesn't let things wait gets them done correctly.
• Independent Thinker and Growth Minded.
• Thrives in a fast‑paced, ever‑changing environment.
• Punctual with consistent attendance and quality work.
• Must pass a criminal background check (7–10 years).

Core Competencies

Demonstrates proficiency in document creation and editing, calendar management, and effective communication. Capable of providing exceptional administrative support while adapting to fast‑paced and changing environments.

Certifications & Qualifications

• Criminal Background Check