Program Support Assistant.

Bureau of Indian Education; Albuquerque (NM); On-site; USD 42,000 - 62,000; Full time

Job summary

Bureau of Indian Education in Albuquerque, NM seeks a Program Support Assistant to coordinate the Division of Academic Affairs schedules and manage essential office operations. You will perform timekeeping, travel administration, procurement, purchasing, property management, record keeping, and data reporting using office software.

You will maintain files and handle calls and office visitors as needed. U.S.

Qualifications

• Administrative and program support experience.
• Experience with calendars, scheduling and records management.
• Ability to track data and prepare reports using office software.

Responsibilities

• Serve as point of contact for office and coordinate all schedules for the Division of Academic Affairs.
• Perform timekeeping, travel administration, procurement, purchasing, property management and record keeping.
• Use software to track data, compose correspondence, maintain databases and prepare reports.
• Maintain personal and professional files and handle messages from telephone calls and visitors.

Skills

Timekeeping

Travel administration

Procurement & purchasing

Property management

Record keeping

Note taking

Database reporting

Office software

Tools

MS Office Suite

Database software

Job description

Duties

As a Program Support Assistant, GS-0303-7, your typical work assignments will include the following under supervision:

• Serve as the point of contact for office and responsible for scheduling and coordinating all operational schedules and calendar for the Division of Academic Affairs.
• Perform a variety of administrative procedures, including timekeeping, travel administration, procurement, purchasing, property management, record keeping and note taking.
• Use software applications to track data, compose correspondence, maintain databases and prepare reports.
• Responsible for the maintenance and quality control of the personal and professional files and correspondence.
• Receive telephone calls and visitors to the office and refer to appropriate parties or take messages.

Requirements

Conditions of employment

• U.S. Citizenship is required.
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication.
• As a condition of employment, you will be required to serve a 2-year trial or 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.
• If you are a male applicant born after 12-31-1959, you are required to register under the Military Selective Service Act and the Defense Authorization Act of 1986 (https://www.sss.gov), in order to be eligible for appointment to this agency.
• Driving Requirement (Required only at time of appointment): Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required.

Qualifications

Applicants must meet the qualification requirements contained in the

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

GS-07: You must have I have 1 year of specialized experience at a level of difficulty and responsibility equivalent to at least the GS-06 grade level in the Federal service. Examples include providing administrative and program support to a large division that included tracking budget, purchasing, managing databases and file management; preparing travel arrangements for staff; answering and routing phone calls; maintaining calendars and staff schedules; and preparing, creating, editing, and formatting documents, reports, and memos.

Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year (52 weeks) of service at the next lower grade level.

All qualification requirements must be met by the closing date of this announcement.

Education

This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required.

Additional information

Initial appointments to the competitive or excepted service: The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:

• Your performance and conduct;
• The needs and interests of the agency;
• Whether your continued employment would advance organizational goals of the agency or the Government; and
• Whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Bargaining Unit Status

Position is covered by Bargaining Unit/Union - Federation of Indian Service Employees, American Federation of Teachers Local 4521.

Career

Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Documentation:

The CTAP/ICTAP provides placement assistance. To be considered, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.

Status Candidates

Consideration will be given to Non-Indian applicants (

Veterans Employment Opportunities Act (VEOA)

Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 (Member Copy 4) for verification of eligibility. For more information about this program and to determine whether you are eligible,

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.