Program Specialist (Science Advisor Program)

Valiant-Harbor-International,-LL; Arlington (VA); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Valiant Harbor International is seeking a Program Specialist to support the Office of Naval Research (Global) in the Science Advisor Program. The role partners with senior leadership and management teams on fleet S&T engagements, warfighter capability development, and corporate communications.

Hybrid, full-time position in Arlington, VA. The ideal candidate has Navy/Marine Corps capability awareness and strong program support experience, including strategic planning and organizational

Qualifications

• U.S. Citizenship is required.
• Active DoD Secret Clearance or ability to obtain interim clearance is required.
• Bachelor's degree with 7 years of relevant U.S. Government S&T program support experience (or an Associate’s with 10 years).
• Experience briefing, admin history, and management program support is essential.
• Ability to interact professionally with senior-level officers/civilians (0–6/GS-15).
• Proven ability to plan, schedule, and manage conferences and multi-day meetings.

Responsibilities

• Track and recommend solutions to complex business challenges coordinating with ONRG/ONR staff and NR&DE.
• Represent the SA Program at engagements, planning, recording, and reporting requirements.
• Provide administrative support: SA reporting, rotation scheduling, and engagement planning.
• Maintain SA Program documentation across ONRG IT repositories within 72 hours.
• Coordinate communications with internal/external stakeholders; support SA Director guidance and actions.

Skills

U.S. citizenship

DoD Secret clearance

Professional maturity

Conference/logistics planning

Interagency coordination

Education

Bachelor's degree

Associate degree +10 years experience

Job description

Program Specialist (Science Advisor Program) (Arlington, VA)

Valiant Harbor International is a CVE Service-Disabled Veteran Owned Small Business that specializes in technical, programmatic, acquisition, compliance, and financial services for Government science and technology, research and development, and technological programs. At Valiant Harbor International, we emphasize our intense focus on helping federal government agencies identify and address organizational challenges to tailor and integrate specific solutions to solve their most difficult problems. Success is defined by our ability to meet our customer’s needs quickly, efficiently, and effectively —we are a management consulting firm with a successful record of offering a wide range of professional, scientific, and technical services requiring a high degree of expertise and training.

Job Description

Valiant Harbor International is seeking a Program Specialist to support the Office of Naval Resarch (Global) in the execution of science and technology program and administrative tasking in support of the Science Advisor (SA) Program. This role will serve as a strategic partner to senior leadership, program directors, and management teams for fleet S&T engagements, warfighter capability development, and corporate communications. The ideal candidate will be familiar with Navy and Marine Corps capability needs, and possess a strong background in program and project support, strategic planning, and organizational support for high-level initiatives. This is a full-time position in a hybrid work environment.

Job Responsibilities

• Track and recommend solutions to concurrent, complex business challenges requiring sensitive coordination with ONRG and ONR staff and members of the Naval Research and Development Establishment (NR&DE).
• Support the Director in representing the SA Program at various engagements (S&T events, executive meetings, workshops, and office engagements), to include scheduling, planning, recording, and reporting requirements.
• Provide immediate project, programmatic, and administrative support to the Director of the Science Advisor Program in key functional areas, to include but not limited to:
  • SA Reporting – direct, coordinate, review, consolidate, and distribute SA classified and unclassified reporting requirements (weekly, monthly, annual).
  • Science Advisor Rotation – track and facilitate SA rotation schedule, to include recruitment, hiring, and orientation requirements for incoming advisors.
  • S&T Industry Engagement Lead – plan, schedule, and coordinate the execution of yearly engagements with Warfare Centers, defense laboratories, university research centers, and S&T industry, to include travel, logistical, and security requirements.
  • Global S&T Engagement Lead – plan, schedule, and coordinate the execution of yearly global S&T engagements, to include travel, logistical, and security requirements.
  • Leadership Engagement – plan, schedule, and coordinate the execution of SA Reviews (monthly/quarterly) with the Chief of Naval Research and key Office of Naval Research Department Heads, to include logistical and security requirements.
• Manage and maintain SA Program documentation (within 72 hours) in all ONRG IT repositories (systems, drives) to include SA Program tracking documents, spread sheets, briefing materials, media releases, and contact information (for SA’s and external POCs).
• Provide business administration services in support of the SA Program, to include professional communications (written and verbal) with internal and external stakeholders ensuring accurate exchanges between parties, coordinate tasks and actions, attend meetings, draft meeting notes, communicate and clarify SA Director guidance and feedback. Interact and coordinate actions with multiple offices and teams in support of ONRG and SA Program engagements, including Corporate Communications Teams, Security, Legal, and Facility Management offices.

Required Skills

• Must be a U.S. Citizen
• Must possess an active DoD Secret Security Clearance or be able to obtain an interim Secret Clearance prior to start date.
• Bachelor's degree and seven (7) years of relevant work experience in U.S. Government S&T program support. Applicants may have an Associate’s degree with 10 years of relevant work experience in U.S. Government S&T program support.
• Demonstrated proficiency in managing customer requirements across a broad range of tasks including briefing preparation, maintaining administration history and supporting the administration, execution and evaluation of management programs.
• Professional maturity to professionally interact on a daily basis with 0-6/GS-15 level officers/civilians in Joint, Navy, and Marine Corps Command.
• Demonstrated proficiency in planning, scheduling and managing conferences and multi-day meetings.
• Working knowledge of the Naval Research and Development Establishment.

Salary Range: $ 90,000.00 - $105,000.00

EEO Statement: Valiant Harbor International, LLC is an Equal Opportunity/Affirmative Action employer. Valiant Harbor International prohibits discrimination with respect to the hiring or promotion of individuals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, age, national origin, religion, disability, marital status, sexual orientation, gender identity, pregnancy, veteran status, or any other protected class. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact [phone] for assistance.

This is a full time position