Program Specialist - Medical Education

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Temple University's Lewis Katz School of Medicine is seeking a Program Specialist-Medical Education to provide comprehensive course support for Phase 1, Year 2 MD courses, manage courses in Canvas, and coordinate room scheduling and exams.

The role collaborates with Phase 1 Deans and faculty, posts grades in Banner, generates course data reports, and coordinates the Pre-clerkship Elective program in a hybrid on-campus/remote arrangement.

Qualifications

• Bachelor's Degree and at least 2 years of related experience.
• Experience coordinating medical education courses or similar programs.
• Familiarity with Canvas and exam management tools.

Responsibilities

• Serves as administrative coordinator for all aspects of second year medical education courses.
• Establishes and organizes each course within Canvas in accordance with protocol. Updates information as received and continually ensures accuracy of course information,
• Manages room scheduling per session needs and establishes appropriate zoom meetings as necessary.
• Manages attendance tracking using Qwickly system for every mandatory in person session.
• Communicates regularly with students and faculty regarding lecture and small group schedules, room assignments, handouts and recorded lectures, course competencies and learning objectives, and exams.
• Serves as administrative liaison with faculty and staff at St. Luke's regional campus.
• Posts exams into electronic exam management system and reserves appropriate test rooms. Organizes coverage for exam proctoring with colleagues.
• Tracks data related to second year curriculum, including course failures, remediation, student performance, outcomes, and enrollments. Follows up with Course Directors for resolution of remediation.
• Post grades to Teams Grade Sheet and submits grades and grade changes in Banner.
• Prepares listing of faculty for teaching evaluations assignments. Disseminates course and faculty evaluations in accordance with procedure. Track evaluation completion rate and communicate to Phase 1 Deans.
• Coordinate, attend and provide administrative support to course focus group meetings.
• Coordinate entire Pre-clerkship Elective program, confirming offerings with Phase 1 Deans/faculty, organizing Fall and Spring catalogs, running electives lottery, making course assignments and communicating those assignments to students and faculty, reserving rooms, obtaining and submitting grades.
• Participates in special projects as assigned.
• Performs other duties as assigned.

Skills

Course administration

Teacher-student communication

Data reporting

Education

Bachelor's Degree

Tools

Canvas

ExamSoft

One45

Qwickly

Banner

Zoom

Teams Grade Sheet

Job description

United States, Pennsylvania, Philadelphia

Temple University's Lewis Katz School of Medicine is searching for a Program Specialist-Medical Education!

Salary Grade:

T24

Salary Range:

$50,000 - $55,000
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:

The Program Specialist provides comprehensive course support for Phase 1, Year 2 MD courses. This position is responsible for managing courses using the medical school's Canvas system and other database applications including Examsoft and One45. Participates in the preparation of the second year Integrated Schedule, prepares and posts course documents, manages room scheduling, regularly disseminates information to students and faculty. Prepares exams using the electronic exam management tools. Maintains course data and grades in Canvas and Banner and provides course statistics and reports. Oversees distribution of course and faculty evaluations. Organizes and manages Phase 1 Elective program in its entirety. Works in concert with the Phase 1, Year 1 and Doctoring coordinators to provide support for the Phase 1 Curriculum and leadership. Performs other duties as assigned.

Required Education and Experience:

• Bachelor's Degree and at least 2 years of directly related experience. An equivalent combination of education and experience may be considered.

Essential Duties:

• Serves as administrative coordinator for all aspects of second year medical education courses.
• Establishes and organizes each course within Canvas in accordance with protocol. Updates information as received and continually ensures accuracy of course information,
• Manages room scheduling per session needs and establishes appropriate zoom meetings as necessary.
• Manages attendance tracking using Qwickly system for every mandatory in person session.
• Communicates regularly with students and faculty regarding lecture and small group schedules, room assignments, handouts and recorded lectures, course competencies and learning objectives, and exams.
• Serves as administrative liaison with faculty and staff at St. Luke's regional campus.
• Posts exams into electronic exam management system and reserves appropriate test rooms. Organizes coverage for exam proctoring with colleagues.
• Tracks data related to second year curriculum, including course failures, remediation, student performance, outcomes, and enrollments. Follows up with Course Directors for resolution of remediation.
• Post grades to Teams Grade Sheet and submits grades and grade changes in Banner.
• Prepares listing of faculty for teaching evaluations assignments. Disseminates course and faculty evaluations in accordance with procedure. Track evaluation completion rate and communicate to Phase 1 Deans.
• Coordinate, attend and provide administrative support to course focus group meetings.
• Coordinate entire Pre-clerkship Elective program, confirming offerings with Phase 1 Deans/faculty, organizing Fall and Spring catalogs, running electives lottery, making course assignments and communicating those assignments to students and faculty, reserving rooms, obtaining and submitting grades.
• Participates in special projects as assigned.
• Performs other duties as assigned.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement:

In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location : Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building