Program Specialist 2

Georgetown University; United States; Hybrid; USD 48,000 - 88,000; Full time

Job summary

Georgetown University’s Office of Technology Commercialization is seeking a highly organized Program Specialist to support daily office operations. The role includes managing calendars, scheduling meetings with faculty and leadership, and providing administrative support for OTC programs and education events.

You will coordinate events, assist with agreement signatures, draft communications, maintain the website, and collaborate with the OTC team to ensure timely delivery of program deliverables

Qualifications

• Bachelor’s degree in a relevant field with at least 2 years in program management or administrative support.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a fast-paced environment.
• Proficiency with Microsoft Office and Google Suite.
• Experience coordinating events and scheduling activities.

Responsibilities

• Manage calendars and schedule meetings with faculty, staff and leadership.
• Coordinate events and support OTC programs and education initiatives.
• Draft communications and provide website support as needed.
• Assist with agreement signatures and general program coordination.

Skills

Organizational Skills

Communication

Team collaboration

Calendar management

Education

Bachelor’s degree in business administration, communications or related field

Tools

Microsoft Office

Google Workspace

DocuSign

Adobe

Website management tools

Job description

Job Overview

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close‑knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

The Georgetown University’s Office of Technology Commercialization is seeking a highly organized and detail‑oriented Program Specialist to support the daily operations of our office. The Program Specialist will be responsible for managing calendars, scheduling meetings and interacting with faculty, staff and leadership throughout the university as needed. The successful candidate will also coordinate events and provide administrative support for OTC programs such as the Gap Fund program as well as other commercialization funding programs and various educational programs such as the I2I events. The Program Specialist will also be responsible for working with other members of the OTC team to facilitate the process of agreement signatures, drafting communications as needed, providing website support as well as providing general administrative support to the entire team as needed.

Work Interactions

Program Specialist will report to the VP for Technology commercialization but will work closely with all OTC staff. Work independently or as part of a program team to accomplish major mission/directives of the program. Support, communicate and understand program initiatives, curriculum, requirements, and deliverables. Cooperatively work with University departments and/or community to effectively accomplish program deliverables. Collaborate with team members to identify program resources, information needs and follow up; and provide excellent verbal and written communication and feedback as required.

Requirements and Qualifications

• Bachelor’s degree in a relevant field, such as business administration, communications or related field with at least 2 years of related experience in program management or administrative support role
• Strong attention to detail and excellent communication and interpersonal skills are essential
• Ability to work independently and collaboratively in a fast‑paced environment are critical
• Strong knowledge of Microsoft Office suite, particularly Excel, Word, and PowerPoint as well Google Suite is critical
• Excellent analytical and problem‑solving skills, strong communication and interpersonal skills.
• Demonstrated professional knowledge and operational expertise within designated area of program focus.
• Strong program planning, development, implementation, and leadership skills.
• Ability to design, develop and deliver both oral and written presentations.
• Ability to use independent judgment and to manage and impart information in an accurate, concise and professional manner
• Ability to make administrative/procedural decisions and judgments.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
• Represent program, department and University in a positive and productive manner at all times.

Preferred Qualifications

• 3-4 years of experience
• Knowledge of technology transfer and research commercialization or related areas is strongly preferred
• Experience with DocuSign, Adobe, website management tools is strongly preferred
• Ability to examine and evaluate operations and develop and/or re-engineer operating strategies, systems, and procedures.

Work Mode Designation

This position has been designated as Hybrid 1 Day. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $47,586.00 - $87,558.13 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability, and life insurance, retirement savings, tuition assistance, work‑life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

About Georgetown University

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re the forward‑looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video to learn more. Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.