Administrative and Program Support Specialist, Georgetown University Medical Center - Temporary

Georgetown; United States; On-site; USD 30,000 - 36,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Tuition assistance

Job summary

Georgetown University School of Medicine seeks a Part-Time Administrative and Program Support Specialist to assist the Assistant Dean, the GEMS Director, and the Office of Diversity, Equity, Inclusion & Belonging (ODEIB). The role ensures smooth operations and supports DEIB initiatives.

Responsibilities include calendars, meeting logistics, budgeting and invoicing, procurement, event coordination, and reporting support.

Qualifications

• Bachelor's degree preferred.
• 2-3 years of administrative, fiscal, or program coordination experience.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated commitment to health equity and supporting diverse student populations.
• Ability to handle sensitive information with discretion.
• Proficiency with Microsoft Office; familiarity with Georgetown systems preferred.

Responsibilities

• Manage calendars, meeting logistics, and correspondence for the ODEIB leadership team and office.
• Assist with tracking spending and reconciling departmental budgets; process invoices, reimbursements, and purchase requests.
• Oversee supply acquisition and inventory management.
• Assist in the coordination of logistics for ODEIB programs, training, and events.
• Provide administrative support in the coordination of YRC in Health and CORE.
• Maintain program records, collect participant feedback, and support reporting efforts.
• Assist in drafting communications, newsletters, and website updates.

Skills

Organizational skills

Communication skills

Problem-solving

Health equity commitment

Education

Bachelor's degree

Tools

Microsoft Office

Georgetown systems

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Job Overview

The Part-Time Administrative and Program Support Specialist provides comprehensive administrative, fiscal, and programmatic support to the Assistant Dean, Director of the GEMS Program, and the Office of Diversity, Equity, Inclusion & Belonging (ODEIB) at the Georgetown University School of Medicine. This role is essential to the seamless execution of ODEIB operations, programs, and strategic initiatives that advance the School of Medicine’s mission to cultivate an inclusive, equitable, and belonging-centered learning and working environment.

Additional Duties

• Manage calendars, meeting logistics, and correspondence for the ODEIB leadership team and office
• Assist with tracking spending and reconciling departmental budgets; process invoices, reimbursements, and purchase requests
• Oversee supply acquisition and inventory management
• Assist in the coordination of logistics for ODEIB programs, training, and events
• Provide administrative support in the coordination of YRC in Health and CORE
• Maintain program records, collect participant feedback, and support reporting efforts
• Assist in drafting communications, newsletters, and website updates

Work Interactions

The Specialist supports day-to-day office operations, manages administrative workflows, assists with budget monitoring and procurement, and provides critical coordination for ODEIB programs, events, and communications. This position requires exceptional organizational skills, discretion, initiative, and a demonstrated commitment to DEIB values in medical education.

Requirements and Qualifications

• Bachelor's degree preferred.
• 2-3 years of administrative, fiscal, or program coordination experience.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated commitment to health equity and supporting diverse student populations.
• Ability to handle sensitive information with discretion.
• Proficiency with Microsoft Office; familiarity with Georgetown systems preferred.

Work Mode Designation

This position has been designated as in-person and On-Campus. Please note that work mode designations are regularly reviewed to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected hourly pay range for this position which represents the full range of anticipated compensation is: $21.60 - $26.40. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.

Company Culture

We're a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we're the nation's oldest Catholic and Jesuit university. Today we're a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do.