Program & Ops Assistant

Georgetown University; United States; Hybrid; USD 41,000 - 60,000; Full time

Benefits offered by this job

Tuition Assistance Program (TAP)

Medical, dental and vision insurance

Retirement savings

Work-life balance benefits

Job summary

Georgetown University’s Center for the Constitution (GCC) in Washington, DC, seeks a Programs and Operations Assistant to provide executive and administrative support to the Executive Director, Randy Barnett, and Stephanie Barclay. This hybrid role coordinates calendars, travel, coursework, materials, and communications across the Center.

You will manage social media, newsletters, and outreach while supporting the Program Manager and Operations & Project Manager on events, finances, and general

Qualifications

• Bachelor's degree required.
• 1-3 years in administrative/support roles, academic/non-profit/legal preferred.
• Ability to manage multiple projects with attention to detail.
• Strong written and verbal communication with faculty, staff, guests.

Responsibilities

• Manage executive calendars and travel for the Executive Director and Faculty Directors.
• Assist with law school classes, course materials, syllabus prep, exam logistics, and research projects.
• Lead day-to-day communications: social media, email newsletters, digital outreach.

Skills

Multitasking

Communication

Project coordination

Independent worker

Professional interaction

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Mailchimp

WordPress

Job description

Job Overview

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

The Georgetown Center for the Constitution (GCC), founded in 2012, offers a variety of programs on constitutional law and theory at Georgetown Law, placing special emphasis on how best to remain faithful to the Constitution's text. Led by Faculty Directors Randy Barnett and Stephanie Barclay, the Center organizes numerous programs on constitutional law and theory. All of the Center's activities are designed to engage scholars, students, and Supreme Court justices in conversations about how to interpret and apply the document that sits under glass less than ten blocks from Georgetown Law.

Duties

This hybrid role is central to the smooth operation of the Center. A primary focus of this position is providing comprehensive executive, administrative, and operational support to the Executive Director and Randy Barnett and Stephanie Barclay in their roles as Faculty at Georgetown and Faculty Directors of the Center. Duties include managing complex executive calendars, coordinating travel, assisting with law school classes, course materials, syllabus preparation, exam logistics, academic research projects, and handling general administrative needs as directed. The Assistant also serves as the crucial link across our operations, communications, and programming efforts.

The Assistant leads the Center's day-to-day communications—taking primary ownership of social media management, designing and distributing email newsletters, and overseeing digital outreach—while providing key workflow support to the Program Manager and Operations & Project Manager on event execution, financial processing, and general Center administration.

Work Interactions

The Program and Operations Assistant reports directly to the Executive Director and works closely with the Program Manager, Operations & Project Manager, and Faculty Directors on Center tasks. This position receives daily workflow direction from both the Operations & Project Manager and Program Manager, assisting with executive, administrative, financial, logistical, programmatic, coursework, communications, and day-to-day operational duties.

Requirements and Qualifications

• Bachelor's degree is required.
• 1-3 years of relevant administrative or program support experience, preferably in an academic, non-profit, or legal setting. Internships and related experience will be considered.
• Demonstrated ability to manage multiple projects simultaneously with meticulous attention to detail.
• Excellent written and verbal communication abilities, with the capacity to interact professionally with faculty, students, staff, and distinguished guests.
• Experience with digital media and social media platforms is strongly desired.
• High level of proficiency with Microsoft Office Suite, Google Workspace, email marketing software (e.g., Mailchimp), and social media platforms.
• Experience with WordPress is preferred, but a demonstrated ability to learn new programs quickly is essential.
• An ability to produce and edit podcasts is a plus.
• A self-starter who can work independently but also thrives as part of a small, collaborative team.
• Ability to handle confidential information with the utmost discretion.

Work Mode Designation

This position has been designated as hybrid remote 1 day a week. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Benefits and Professional Development

• A key highlight is the Tuition Assistance Program (TAP), which provides employees with a 90% tuition benefit for graduate programs after one full year of service.
• Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.
• This benefit can be applied to degree programs at Georgetown, including the J.D. program at the Law Center, making this an outstanding opportunity for individuals planning to attend Georgetown Law while continuing in this role or advancing to the Program Manager position.

Pay Range

The projected pay range for this full-time, non-exempt position is $19.71 – $28.85 per hour / $41,000 – $60,000 annually (with a target hiring range of $24.04 – $26.44 per hour / $50,000 – $55,000 annually). Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $20.16 - $31.30 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

About Georgetown University

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Watch this video to learn more. Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.