Program Specialist

Weill Cornell Medicine; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Weill Cornell Medicine in New York is seeking an organized administrative professional to provide program-specific support for department initiatives. The role involves event planning, data management, procurement, and meeting coordination to ensure smooth operations.

The ideal candidate has a High School Diploma, about 2 years of related experience, and strong MS Office skills (Word, Excel, PowerPoint). Bachelor's degree is preferred but not required.

Qualifications

• High School Diploma required.
• Bachelor's degree preferred (not required).
• Approximately 2 years of related experience.

Responsibilities

• Assist with planning, organization and implementation of program activities.
• Represent the program at meetings and conduct trainings within the community.
• Develop partnerships within the community and with governmental bodies to support initiatives.
• Collect data and manage databases; assist with data analysis.
• Disbursement, reimbursement and procurement activities as needed.
• Coordinate calendars, scheduling meetings, prepare materials and minutes.

Skills

Well-organized

Microsoft Office (Word, Excel, PowerPt

Independent and team player

Strong written and verbal comms

Prioritize and confidentiality

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Provides comprehensive administrative support to department specific programs and initiatives.

Job Responsibilities

• Assists with the planning, organization and implementation of program-related activities and events.
• Represents the program at meetings and/or conduct trainings within the community.
• Assists in developing partnerships within the community and with governmental bodies to support and/or enhance program initiatives.
• Responsible for collecting data and managing databases. Assists with data analysis.
• Responsible for disbursement/reimbursement activities as needed.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements. Prepares materials for meetings and/or trainings as needed.
• Performs other related tasks such as assisting in organizing and duplicating materials, filing, editing documents/presentations, report writing, outreach activities and meeting minutes.
• If applicable, screens and responds to consultation requests associated with the program. Facilitates outside resources through governmental and community-based agencies as needed.
• May be responsible for managing program budgets.

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 2 years of related experience.

Knowledge, Skills and Abilities

• Well-organized and detail-oriented.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint.
• Ability to work independently as well as part of a team.
• Effective oral and written communication skills.
• Ability to prioritize tasks, maintain confidentiality, and exercise good judgment in a dynamic, fast-paced environment.
• Strong problem-solving skills.

Licenses and Certifications

Working Conditions/Physical Demands

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