Education Programs Specialist

Weill Cornell Medicine; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Weill Cornell Medicine in New York, NY seeks an administrative professional to support residency and/or fellowship programs within the department. You will manage recruitment, credentialing, onboarding and ongoing documentation to ensure regulatory compliance.

The role involves coordinating match processes, schedules, evaluations, reimbursements and divisional activities, while maintaining strong communication with faculty, trainees and staff.

Qualifications

• Bachelor's degree preferred; 3 years of related experience in an academic medical center.
• Excellent communication skills, both verbal and written; strong attention to detail.
• Ability to multitask and prioritize work in a fast-paced environment.

Responsibilities

• Coordinate administrative functions of residency/fellowship programs, including recruitment, orientation, credentialing, documentation and evaluation.
• Manage appointment, credentialing, onboarding and off-boarding for residents, fellows, observers and volunteers.
• Ensure compliance with ACGME guidelines and preparation for audits and re-accreditation.
• Organize evaluations and meetings such as CCC, Program Evaluation Committee and reviews.
• Maintain regulatory requirements documentation and deadlines; guide faculty and staff accordingly.
• Coordinate National Residency/Fellowship Match processes and interview logistics.
• Process reimbursements and education-related expenses; track payments.
• Identify efficiencies and mobilize resources to support educational quality.
• Prepare rotation and on-call schedules; promote divisional activities on approved channels.

Skills

Communication

Organization

Regulatory knowledge

Multitasking

Education

Bachelor's degree preferred

High School Diploma

Job description

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Position Summary

Under direction, provides administrative and program support to the residency and/or fellowship programs within the department.

Job Responsibilities

• Coordinates the administrative functions of the department’s fellowship and/or residency program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation.
• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for existing and new residents, fellows, observers, visitors and volunteers.
• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines. Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.
• Organizes and prepares for resident or fellow/faculty/program evaluations including bi-annual performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee meetings.
• Remains current on all regulations, policies and requirements of various regulatory bodies. Guides faculty, trainees and staff to ensure regulatory requirements, documentation and deadlines are met.
• Coordinates and tracks compliance with mandatory Medical College and Hopsital requirements on Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews and other regulatory requirements.
• Coordinates the administrative functions of the National Residency/Fellowship Match program.
• Manages all facets of the residency/fellowship interview process
• Processes residents/fellows reimbursements . Processes education program related expenses, ensures prompt payment and track expenses.
• Identifies opportunities to improve efficiencies and mobilizes faculty, staff and resources to support the delivery of a high-quality educational experience.
• Prepares, maintains and/or distributes rotation and on-call schedules for fellows, attendings, medical residents and/or students as needed.
• Promotes divisional/fellowship activities through approved divisional social media accounts.
• Assists Chief and Division Administrator with scheduling, coordination, and other divisional needs, as necessary

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 3 years of related experience in an academic medical center.

Knowledge, Skills and Abilities

• Excellent communication skills (both verbal and written).
• Demonstrated organizational skills and ability to pay close attention to detail.
• Ability to multi-task and self-prioritize work.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

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