Program Assistant

Utah; Salt Lake City (UT); In loco; USD 17.000 - 30.000; Part-time

Descrizione del lavoro

The University of Utah is seeking a Program Assistant to support the Undergrad Studies Advocacy Program on campus in Salt Lake City. This part-time role provides essential administrative support, data management, and communications to help programs run smoothly.

Responsibilities include assisting with planning, data compilation for databases, answering calls, greeting visitors, coordinating with departments and partners, and distributing program materials.

Competenze

• Associate’s degree in a related field or equivalency; two years of related experience required.
• Ability to use logic and prioritization; strong MS Office and effective communication.
• Database experience preferred; bachelor’s degree may be preferred.

Mansioni

• Assist with program planning and implementation.
• Compile, sort, organize data for database entry; distribute information; conduct research.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
• Responds to queries from and coordinates activities with other departments, the community, and program partners.
• Assists in the creation and distribution of program materials, forms, and general correspondence.
• May track and report on current trends to determine future program needs.
• May provide program specific training.
• Other duties as assigned.

Conoscenze

MS Office

Communication skills

Prioritization

Data entry

Formazione

Associate’s degree

Bachelor’s degree preferred

Strumenti

Database software

Descrizione del lavoro

Details

Open Date 10/20/2026

Requisition Number PRN17538N

Job Title Program Assistant

Working Title Program Assistant

Career Progression Track C

Track Level

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Between the hours of 7 AM- 5 PM, dependent on programming. Monday – Thursday, rarely Fridays or weekends with prior notice.

Is this a work study job? No

VP Area Academic Affairs

Department 02235 - Undergrad Studies Advocacy Prg

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 12.02 to 21.63

Close Date 01/20/2027

Priority Review Date (Note - Posting may close at any time)

Job Summary

Provides support and assists with the overall administration and development of specific department programs.

Responsibilities

1. Assists with program planning and implementation.

2. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.

3. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.

4. Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.

5. Responds to queries from and coordinates activities with other departments, the community, and program partners.

6. Assists in the creation and distribution of program materials, forms, and general correspondence.

7. May track and report on current trends to determine future program needs.

8. May provide program specific training.

9. Other duties as assigned.

Problem Solving

Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MS Office software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor’s degree in a related field may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Desired Preferences:

1. A Bachelor’s degree or higher in a STEM field, social science, science education, science communication, or related field

2. Experience working with justice-impacted individuals

3. Experience leading informal education programming for middle or high school students

4. Experience fostering partnerships

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.