Program Specialist

University-of-North-Carolina-At-Chapel-Hil; Chapel Hill (NC); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid leave

Job summary

University of North Carolina at Chapel Hill is seeking a Program Specialist in the Office of Technology Commercialization. The role supports administration of invention reporting, license compliance, and government reporting while coordinating with the Office of Sponsored Programs.

Responsibilities include maintaining compliance documentation, managing daily inbox operations, and developing automation to improve reporting efficiency across BLUE and iEdison systems.

Qualifications

• Bachelor’s degree and one year of related experience or an equivalent combination of training and experience.
• All degrees must be from appropriately accredited institutions.
• Equivalent training such as paralegal certification may be substituted for experience.

Responsibilities

• Learn and apply OTC policies for managing activities in technology commercialization.
• Complete material transfer/confidentiality agreements, monitor license compliance, process transactions, and manage government reporting.
• Maintain the technology transfer database and coordinate compliance scheduling and reporting.
• Serve as primary contact for grant verification with the Office of Sponsored Programs.
• Develop and implement automation of reporting tasks to increase efficiency and reduce redundancy.

Education

Bachelor’s degree or equivalent

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

Hours per week 40

Work Schedule

Monday–Friday, 8:00 a.m.–5:00 p.m. The work schedule is subject to change based on business needs.

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The Office of Technology Commercialization ( OTC ) is located within the Vice Chancellor’s Office for Innovation, Entrepreneurship and Economic Development. OTC manages the University’s intellectual property including patenting, marketing and negotiating licenses for the commercialization of University owned inventions. KickStart Ventures is a division within OTC that supports faculty founded startups.

Position Summary

The Program Specialist must learn to interpret and apply OTC policies and procedures for the purpose of managing specific activities within the technology commercialization process. Duties include completing material transfer/confidentiality agreements, monitoring license compliance, processing transactions, and managing government reporting. Individuals must be able to manage their work within and maintain the technology transfer database, administer compliance scheduling, and coordinate reporting as needed. Managing invention report intake and close-out procedures, including reporting information and documentation for federal funding into iEdison and other funding agencies. Serve as the primary contact for grant verification with the Office of Sponsored Programs to confirm if investigators have inventions and if they have been reported to the sponsor. Developed and implementing the automation of certain reporting tasks between BLUE and iEdison to increase efficiency in reporting time and reduce redundancy in recorded information. Creating and maintaining compliance reports for disclosed inventions to assist Commercialization Managers in keeping records up to date and ensure compliance with Bayh Dole regulations, funding agreements, University policies, and OTC procedures. Managing daily operations of the primary office email inbox by resolving inquiries directly and raising issues to the appropriate manager or director in a timely manner for resolution

Minimum Education and Experience Requirements

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

Equivalent training such as paralegal certification may be substituted for experience.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the University Program Specialist position.
  • Bachelor's degree and one year of related experience
  • Master's degree or Doctorate in any field
  • Associate's degree and at least 3 years of related experience
  • Combination of post-high school education and/or experience in a related area to equal at least 5 years (ex: 1 year of college and 4 years of experience)
  • High school diploma/GED and at least 5 years of related experience
  • Did not complete high school but have a combination of high school education and related experience to equal 9 years (ex. 1 year of high school and 8 years experience)
  • None of the above