Program Secretary (PT)

Sylvania; Toledo (OH); On-site; USD 20,000 - 28,000; Part time

Job summary

The Program Secretary for Curriculum and Instructional Innovation at Sylvania is a part-time, 186-day/contract-year position. The role focuses on confidential administrative support, coordinating office activities, and serving internal and external customers with professionalism.

Responsibilities include coordinating conference room scheduling, assisting with professional development events, and maintaining an efficient filing system. Requires strong communication and basic office tech skills.

Qualifications

• High School diploma or its equivalent.
• Experience with Microsoft Office and Google; ability to use various web-based computer applications to perform job duties.
• Working knowledge of basic office procedures and operation of common office equipment and machines.
• Ability to write and speak effectively and ability to promote positive customer relations.

Responsibilities

• Type, proofread, reproduce, collate, and disseminate correspondence, forms, educational materials, grants, reports, memoranda, work orders, and other items as required
• Design, type, proofread, reproduce, assemble, and disseminate newsletters, brochures and other products as needed.
• Prepare, process, and track purchase orders; ensure materials are delivered to appropriate staff; coordinate with finance office to ensure invoices are processed correctly
• Coordinate meetings and activities including creation of materials, dissemination of information and arranging for meeting location and materials
• Manage conference room scheduling for meetings and professional development events
• Assist in preparing meeting space including setting up tables, chairs, preparing refreshments, registering participants and taking minutes when necessary
• Maintain an efficient and functional filing system that ensures safe and efficient retrieval of program records
• Responsibly collect and enter required data related to work responsibilities within designated timeframes
• Handle email and phone messages and deliver contents accurately to the appropriate person
• Answer incoming calls in accordance with established procedures; assist callers by providing accurate information or transferring caller to appropriate staff; receive messages and transfer to appropriate staff
• Interpret and apply Board Policy, Administrative Rules and regulations as appropriate

Skills

Effective written and verbal коммуника

Customer relations

Web-based applications usage

Education

High School diploma or its equivalent

Tools

Microsoft Office

Google Workspace

Job description

Program Secretary - Curriculum and Instructional Innovation (Part-time - 186 days /contract year)

JOB SUMMARY

The Program Secretary completes secretarial tasks; provides confidential administrative support; organizes and coordinates office activities; acts as a liaison for administrators with ESC staff, school district staff, and community agencies; and serves internal and external customers in a courteous and professional manner. In addition, the Program Secretary will coordinate conference room scheduling and assist with the implementation of professional development events.

QUALIFICATIONS

• High School diploma or its equivalent.
• Experience and proficiency with computer applications including Microsoft Office and Google; ability to use various web-based computer applications to perform job duties
• Working knowledge of basic office procedures and operation of common office equipment and machines
• Ability to write and speak effectively and ability to promote positive customer relations

ESSENTIAL FUNCTIONS

• Type, proofread, reproduce, collate, and disseminate correspondence, forms, educational materials, grants, reports, memoranda, work orders, and other items as required
• Design, type, proofread, reproduce, assemble, and disseminate newsletters, brochures and other products as needed.
• Prepare, process, and track purchase orders; ensure materials are delivered to appropriate staff; coordinate with finance office to ensure invoices are processed correctly
• Coordinate meetings and activities including creation of materials, dissemination of information and arranging for meeting location and materials
• Manage conference room scheduling for meetings and professional development events
• Assist in preparing meeting space including setting up tables, chairs, preparing refreshments, registering participants and taking minutes when necessary
• Maintain an efficient and functional filing system that ensures safe and efficient retrieval of program records
• Responsibly collect and enter required data related to work responsibilities within designated timeframes
• Handle email and phone messages and deliver contents accurately to the appropriate person
• Answer incoming calls in accordance with established procedures; assist callers by providing accurate information or transferring caller to appropriate staff; receive messages and transfer to appropriate staff
• Interpret and apply Board Policy, Administrative Rules and regulations as appropriate

SALARY

Based on salary schedule and/or commensurate with experience and education.