Administrative Assistant III

Young World Physical Education; Amarillo (TX); On-site; USD 25,582 - 31,987; Full time

Job summary

Young World Physical Education located in Amarillo, Texas, is seeking a full-time administrative professional to support the Curriculum and Instruction department. This role involves advanced administrative tasks, precise data entry, and coordinating various departmental workflows to enhance efficiency. Key qualifications include a high school diploma, proficiency in Microsoft Office and Google Workspace, and at least three years of relevant experience.

The ideal candidate will exhibit a service-oriented approach, project a professional image, and handle multiple tasks under pressure. Salary ranges between $18.57 to $23.22 per hour.

Qualifications

• 3 years or more experience preferred.
• Learn and work within Monday.com project management system.
• Understand tracking and spending of federal, state, and local funds.

Responsibilities

• Assist Coordinators and Director to enhance productivity.
• Oversee budgets from federal, state, and local sources.
• Create and maintain databases/spreadsheets for various programs.
• Track travel reimbursements monthly.
• Organize materials for workshops and meetings.

Skills

Microsoft Office Suite proficiency

Google Workspace proficiency

General office procedures

Data entry skills

Service-oriented attitude

Education

High School diploma or GED

Job description

Starting Date: Immediately

Job Description

Primary Purpose:

To support the Curriculum and Instruction department through advanced administrative functions, including precise data entry, pattern recognition across multiple program datasets, financial tracking, and coordination of events and internal workflows that strengthen departmental efficiency and service to districts.

Qualifications

Education/Certification:

• High School diploma or GED required
• Complete all Google Basics On-Demand trainings within the first six months of employment
• Learn and work within Monday.com project management system
• Understand tracking and spending of federal, state, and local funds within the first six months of employment

Skills:

• 3 years or more experience preferred
• Proficiency in Microsoft Office Suite, Google Workspace, spelling, punctuation, and grammar
• Skilled in general office procedures, including answering telephones, filing, data entry, and maintaining an organized workspace
• Service-oriented, a team player, self-motivated, and responsible to complete all assignments
• Exhibits tact and relates well to people
• Ability to handle multiple tasks under pressure with ease
• Projects a positive, professional, organizational image through in-person and phone interaction with customers

Working Conditions

• Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing, occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
• Environment: Must be physically able to work inside; tolerate occasional travel between work sites; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties

• Assist Coordinators and Director to enhance productivity and improve operational effectiveness.
• Oversee and manage budgets from federal, state, and local sources, ensuring compliance and proper allocation.
• Create and maintain databases/spreadsheets for various programs, including High-Quality Instructional Materials, LIFT, Reading & Math Academies, etc. (including data entry).
• Track and enter travel reimbursements monthly, and manage rental car reservations along with all associated paperwork and receipts.
• Organize and prepare materials for workshops, conferences, in-service meetings, and division reports.
• Register participants for workshops, create on-site sessions in ESCWorks, reserve workshop rooms, and assist with coordinating summer conferences.
• Handle general administrative tasks, including correspondence, telephone management, filing, and proofreading.
• Maintain professional relationships with clients and vendors and assist other SASS administrative assistants.
• Travel as part of job responsibilities.
• Reports for work ready to perform responsibilities.
• Performs duties that directly and/or indirectly impact student performance in Region 16.
• Maintains a professional level of confidentiality regarding all ESC matters.
• Supports the mission, goals, and objectives of the ESC strategic plan.
• Upholds and adheres to safety rules and policies of the ESC safety program.
• Performs professional responsibilities as required by ESC policies, processes, and procedures.
• Manages time, calendar, and job responsibilities to meet deadlines.
• Meets proficiency levels of required technology skills as outlined by supervisor.
• Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
• Performs other duties as assigned.

Position Type

Full-Time

Salary

$18.57 to $23.22 AS-4

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Brenda Foster , Director of Curriculum and Instruction
• Amarillo, Bell Street Location
• Email: [e-mail]