Federal Programs Secretary

Montgomery-Public-Schools; Alabama; On-site; USD 25,000 - 38,000; Full time

Job summary

Montgomery-Public-Schools is seeking a Secretary/Receptionist to handle dictation, typing, answering calls, greeting visitors, and general administrative support. The role requires good public relations skills and computer literacy to maintain confidential files and organize data efficiently.

Responsibilities include scheduling, filing, supply management, basic bookkeeping tasks, and coordinating conferences and interviews.

Qualifications

• High school diploma or equivalent is required.
• Secretarial/bookkeeping courses preferred.
• Computer literacy required.

Responsibilities

• Takes, transcribes dictation and types letters, reports, notices, recommendations, etc.

Skills

Public relations

Typing / dictation

Telephone handling

Organization

Interpersonal skills

Office etiquette

Education

High school diploma or equivalent

Secretarial / bookkeeping courses

Job description

TITLE:Secretary/Receptionists

QUALIFICATIONS:

• 1.Any combination of education and experience equivalent to a highschool diploma.
• 2.Business courses of secretarial/bookkeeping training from abusiness/technical school.
• 3.Computer Literate.
• 4.Good public relations skills.
• 5.Physical and emotional ability and dexterity to perform requiredwork and move about as needed.
• 6.Such alternatives to the above qualifications as the Board may findappropriate and acceptable.

REPORTS TO:Administrator designated by Superintendent

JOB GOAL:To complete the detail and written work and to coordinate other mattersessential to the efficiency and effectiveness of the administrativesupervisor.

PERFORMANCE RESPONSIBILITIES:

1. Takes, transcribes dictation and types correspondences, reports, notices, recommendations, etc.
2. Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
3. Maintains a regular filing system, as well as a set of confidential files, and processes incoming correspondences.
4. Places and receives telephone calls and records messages.
5. Orders and maintains supplies as needed.
6. Performs any bookkeeping tasks associated with the specific position.
7. Maintains a schedule of appointments and make arrangements for conferences and interviews.
8. Welcome visitors and arranges for their comfort.
9. Screens unexpected callers in accordance with predetermined policies.
10. Operates office machines.
11. Engages in personal professional growth and demonstrates professional ethics.
12. Performs other related duties that are required by the administrator.

TERMS OFEMPLOYMENT:

Twelve month year. Salary to be established by the Board.

EVALUATION:

Performance of this job will be evaluated annually in accordance withprovisions of the Board’s policy on Evaluation of Support Personnel.