Executive Director Assistant

Esc Region 11; White Settlement (TX); On-site; USD 61,000 - 74,000; Full time

Job summary

ESC Region 11 in White Settlement, TX seeks an Executive Director Assistant to provide critical administrative support to the Executive Director, the Board of Directors, and the ESC. The role demands meticulous organization, strong communication, and the ability to manage confidential information with discretion.

Qualified candidates will have at least five years of secretarial/administrative experience, proficiency in Microsoft Office, and excellent multi-tasking and interpersonal skills.

Qualifications

• High School Diploma or equivalent required.
• College coursework or office administration certification preferred.
• Minimum of five years of secretarial/administrative experience.

Responsibilities

• Prepare Board agendas and records.
• Record minutes of executive staff and Board meetings.
• Greet visitors, respond to routine inquiries, and refer to the appropriate person.
• Schedule appointments and maintain the Executive Director’s calendar.
• Maintain confidential files and Board minutes.
• Assist with travel arrangements for Board members and administrators.

Skills

Team oriented

PC literacy

Keyboarding

Documentation skills

Organization

Communication skills

Multi-tasking

Education

High School Diploma or equivalent

College coursework or office administration certification preferred

Tools

Microsoft Office

Job description

ESC Region 11 ESC Region 11-Executive Administration - White Settlement, Texas Open in Google Maps

Executive Director Assistant

Job Details

Job ID: 5910519

Application Deadline: Posted until filled

Posted: Sep 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Executive Director Assistant

FLSAStatus: Non-exempt

Pay Grade: 208

Work Days: 226

Reports To: Executive Director

Primary Purpose

To provide administrative support to the Executive Director, the Board of Directors, and the ESC.

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification

• High School Diploma or equivalent.

• College courseworkappropriate tothe position or office administration certification preferred.

Special Knowledge/Skills

• Team oriented attitude and desire to work collaboratively with ESCstaffcampus/district/charter school personnel.

• Ability to use personalcomputerand software to develop spreadsheets and word processing.

• Proficiencyin keyboarding, spelling, and punctuation.

• Experience in creating correspondence, reports, brochures, graphics, and spreadsheets with computer software.

• Ability to manage staff schedules, prioritize tasks, and manage assigned internal systems.

• Strong organizational, communication, public relations, and interpersonal skills.

• Excellent multi-tasking and problem-solving skills.

• Such alternatives to the above qualifications may beappropriate.

Experience

• Minimum of five years of successful secretarial and/or administrative experience.

Essential Duties and Responsibilities

*This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. They are intended to beaccuratereflections of those principal job elements essential for making fair hiring and pay decisions.

**This position may be partially or completely funded using grant and/or federal monies and is assigned programs to include activities designed to enhance the effective and coordinated use of funds.

• Activelyparticipatein and/or provide leadership for inter-departmental teams to help improve student performance in the region, improve the ESC’s internal operations, and meet the established goals andobjectivesfor the ESC.

• Isresponsive as the first point of contact to all stakeholders in the education community.

• Prepare correspondence, memoranda, and reports for the Executive Director.

• Greet visitors, respond to routine inquiries from staff and the public,and refer inquiries or problems to theappropriate person.

• Answer incoming calls and handle questions from the public, outside agencies, Board of Directors, and staff.

• Organize and manage routine work activities of the Executive Office.

• Use proper grammar when communicating in oral and written formats.

• Prepare and post Board agendas and records.

• Record minutes of executive staff and Board meetings.

• Collect, organize, copy, and bind materials for Boardmeetings;and distribute them to Board members.

• Compile information and prepare reports as needed.

• Schedule appointments andmaintainthe Executive Director’s calendar.

• Maintain physical and computerized files, including Board minutes and closed session records.

• Assistwith travel arrangements for Board members and administrators as needed, including booking hotel reservations and conference registrations.

• Maintain office supplies as needed.

• Maintain a good attitude and interact at a professional level while working cooperatively with other members of the staff toaccomplishthe goals andobjectivesof the department and the service center.

• Always manage andmaintainconfidentiality of communications and informationin accordance withCenter policy and procedures.

• Review and distribute mail.

• Attend work daily in order to meet the goals and objectives of the ESC

• Perform other administrative/secretarial duties as assigned.

Supervisory Duties

None

Equipment/Specialized Software Used

Computers, projection devices, control panels in meeting rooms, printers, productivity software, software specific to the job assignment, network resources, internet resources, and other hardware and software necessary to perform the functions of the job effectively and efficiently.

Working Conditions (Mental Demands/Physical Demands/Environmental Factors)

Mental: Public relations and people skills are alwaysrequired, work with frequent interruptions, andmaintainprofessional composure and confidentiality under stress.

Physical: Occasional prolonged and irregular hours, ability to move tables and chairs and load/unload boxes and materials.Prolonged use of a computer.

Environmental: Opencubicles/workstations.

Evaluation

Annual performance evaluation will be performedin accordance withthe adopted policies of the Education Service Center Region 11. Employment in this position is contingent upon performance, need, and funding.

Position Type: Full-Time

Salary: $60,568 to $73,857 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• ESC Region 11 - HR Team
• 1451 S. Cherry Lane
• White Settlement , Texas 76108
• Phone: [phone]
• Email: [e-mail]