Secretary - Special Education Curriculum Coordinators

Arlington Independent School District; Texas; On-site; USD 32,000 - 42,000; Part time

Job summary

Arlington Independent School District seeks a Secretary to provide clerical support for the Special Education Curriculum Coordinators. The role includes data entry, scheduling, filing, and coordinating materials for instructional services.

Requirements include a High School Diploma or equivalent, three years of office experience, and strong organizational, communication, and customer service skills. The position is part-time/hours-based and based in district offices.

Qualifications

• High School Diploma or equivalent is required.
• Three years of successful office experience.
• Strong organizational and communication skills; customer service focus.
• Working knowledge of accounting and bookkeeping; proficient with standard office software.

Responsibilities

• Maintain materials, curriculum guides, and software for curricular and instructional services.
• Understand district policies related to the department.
• Provide clerical duties including data entry, reports, schedules, and file management.
• Track budgets, generate reports and purchase orders; balance budget reports.
• Process teacher certifications, campus requests, interpreter requests, and student data.
• Develop communications such as newsletters and handbooks for parents and staff.
• Attend professional development on district systems like PEIMS and TEAMS.
• Perform other duties as assigned by Curriculum Coordinator or Director.

Skills

General office skills

Organizational skills

Customer service

Telephone etiquette

Interpersonal skills

Accounting knowledge

Written communication

Education

High School Diploma or equivalent

Job description

Secretary - Special Education Curriculum Coordinators

Special Education

Support/Hourly - Position - Secretary - District/Department

Job Number 0000765484

Start Date

Open Date

Closing Date

ROLE & PURPOSE

To provide secretarial services for the Special Education Curriculum Coordinators.

QUALIFICATIONS

EDUCATION/CERTIFICATION

• High School Diploma or equivalent from an accredited institution is required.

EXPERIENCE

• Three years of successful office experience

SPECIAL KNOWLEDGE/SKILLS

• Proficiency in general office skills.
• Must possess strong organizational skills, customer service, telephone etiquette, administration support, and positive interpersonal skills
• Working knowledge of accounting and bookkeeping
• Excellent oral and written communication skills

MAJOR RESPONSIBILITIES & DUTIES

I. INSTRUCTIONAL MANAGEMENT

• Maintain all materials, curriculum guides, booklets, software, etc., for curricular and instructional services and supports.

II. SCHOOL/ORGANIZATIONAL CLIMATE

• Have a working knowledge of district policies and practices that relate to the department

III. SCHOOL/ORGANIZATIONAL IMPROVEMENT

• Provide clerical and secretarial duties as assigned, including, but not limited to, data entry and processing; spreadsheet and database formation; creating and generating reports, work orders, schedules, inventory on hand and reorder lists; other files, proposals, and documents as needed

IV. ADMINISTRATION & FISCAL/FACILITIES MANAGEMENT

• Track, calculate, generate, and input budgets; format and generate reports and purchase orders based on that information
• Monitor and balance monthly budget reports and grant reports

V. STUDENT MANAGEMENT

• Process, maintain, and track teachers' specialized certifications, campus support requests, interpreter requests, student information, and data

VI. SCHOOL/COMMUNITY RELATIONS

• Perform transactions related to instructional programs in a knowledgeable manner with parents, community, business, and education staff
• Develop, set up, and publish communications such as newsletters, flyers, and handbooks to parents, businesses, community and/or education staff.

VII. PROFESSIONAL GROWTH & DEVELOPMENT

• Attend professional development regarding district-wide systems, including data-based programs such as PEIMS and TEAMS
• Develop personal growth in electronic and/or computer-based systems, making the organization and department more efficient.

VIII. OTHER DUTIES

• Any other responsibilities as designated by the Curriculum Coordinator, and/or Director of Special Education.

IX. WORKING CONDITIONS

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

• Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions.