Program Scheduler

Holding Hands Inc.; Burbank (CA); On-site; USD 32,000 - 39,000; Part time

Benefits offered by this job

Paid sick leave

Paid Training

Paid Vacation Time

Job summary

Holding Hands Inc. is seeking a Program Scheduler in Burbank, CA. This part-time role focuses on creating and maintaining client and staff schedules within a fast-paced healthcare environment, with emphasis on ABA, Floortime/DIR, and mental health services.

You will manage day-to-day changes, onboarding schedules, and shadowing rotations, while collaborating with the Office Manager and coordinating with clinicians and families.

Qualifications

• Minimum of 2+ years of scheduling or administrative experience.
• Bachelor’s degree in healthcare administration or similar field preferred.
• Familiarity with electronic health record systems.
• Ability to operate resourcefully, independently and with urgency.
• Analytical and detail-oriented with high accuracy.
• Experience/understanding of ABA, Floortime/DIR, and mental healthcare.

Responsibilities

• Create and maintain permanent schedules for clients and clinical staff.
• Manage day-to-day changes including client and staff cancellations.
• Ensure onboarding schedules are created one week before start.
• Create and disseminate new hire shadowing schedules.
• Review scheduling expectations for new hires.
• Maximize client and staff schedules based on reports.
• Identify and resolve scheduling conflicts.
• Communicate scheduling changes with stakeholders.
• Maintain scheduling records and EHR status.
• Audit scheduling errors and labor law compliance.
• Perform additional administrative duties as assigned.

Skills

Scheduling

Administrative

Healthcare experience

EHR familiarity

Attention to detail

Communication

Bilingual preferred

Education

Bachelor’s degree in healthcare administration

Tools

Electronic Health Records (EHR) systems

Job description

Program Scheduler

Department: Administrative - Other

Employment Type: Part Time

Location: Burbank, CA

Compensation: $23.00 - $28.00 / hour

Description

Join Our Team as a Social Skills Scheduler!

Holding Hands is looking for a Program Scheduler who is eager to learn, grow, and contribute to our fast-paced environment and strongly aligns with our mission to bring quality Applied Behavior Analysis (ABA), DIR/Floortime, and mental health services to new regions and markets in the United States. We are committed to providing exceptional clinical services to our clients, and we believe that our team members play a crucial role in achieving this mission. As a Program Scheduler, you will be an integral part of our operations team, providing key support to both our clients and clinical staff. We are seeking a candidate with awareness and experience in high-volume scheduling roles, particularly in healthcare, specifically behavioral and mental health services. This role reports to the Office Manager and collaborates with the Program Coordinator.

Key Responsibilities

• Create and maintain permanent schedules for clients and clinical staff.
• Manage day-to-day changes including client and staff cancellations.
• Ensure schedules for new clients and new hires are created one week before onboarding.
• Create and disseminate new hire shadowing schedules.
• Responsible for reviewing scheduling expectations for new hires.
• Reviewing and maximizing client and staff schedules based on current contract fulfillment reports.
• Proactively identify and resolve scheduling conflicts.
• Manage communication within the local clinical and operations team regarding scheduling changes, concerns, and requests.
• Manage communications from parents, caregivers, schools, and staff regarding scheduling needs and requests.
• Partner with Office Manager to continually assess staffing needs.
• Maintain professional relationships with stakeholders.
• Provide exceptional customer service to all stakeholders.
• Understanding your clinic’s service radius and surrounding areas regarding zoning
• Maintaining scheduling records and Client Relationship Management systems with up-to-date status of clients and staff.
• Audit scheduling errors, and location status, and monitor labor law requirements.
• Assist and perform any other administrative duties as assigned.

Skills, Knowledge and Expertise

• Minimum of 2+ years of relevant work experience in scheduling or administrative role
• Bachelor’s degree in healthcare administration or a similar field preferred
• Familiarity with electronic health record systems
• Ability and desire to operate resourcefully, independently, and with urgency.
• Mission-driven and focused to support clinical quality.
• Analytical: Ability to closely examine and identify relevant information and earn the respect of both leaders and operational teams by translating insights into clear, sizable scheduling plans/metrics.
• Operational excellence: Must have a keen eye for detail and an exceptionally high bar for accuracy and quality.
• Strong opinions loosely held: Ability to articulate POV with clarity, humility, and a willingness to question one’s assumptions/desire to constantly improve.
• Integrity and trustworthiness
• Excellent written and verbal skills in English and bilingual preferred
• A passion ...
• Experience and understanding of the ABA, Floortime/DIR, and mental healthcare industry.

Benefits

• Paid sick leave
• Paid Training
• Paid Vacation Time