Clinical Scheduler (ABA)

Southwest Autism Research and Resource Center; Phoenix (AZ); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid Time Off

Professional Development Stipend

Health Insurance

401k Matching

Job summary

Southwest Autism Research and Resource Center is looking for a Clinical Scheduler to coordinate schedules for clients and staff. This full-time position requires excellent organizational skills, and responsibilities include managing schedules, resolving conflicts, and maintaining accurate records.

The ideal candidate should have at least 1-2 years of administrative experience, preferably in a healthcare environment, along with strong communication skills. Competitive benefits including health insurance and paid time off are offered.

Qualifications

• 1-2 years of administrative experience, ideally with children and families.
• Experience in healthcare or behavioral health is preferred.
• Fluency in Spanish is a plus.

Responsibilities

• Develop and optimize detailed schedules for clinical staff and client sessions.
• Resolve scheduling conflicts and logistical issues.
• Maintain accurate scheduling records and databases.
• Communicate scheduling changes to staff.
• Support client records management and grant application tracking.

Skills

Organizational Skills

Detail-oriented

Communication

Conflict Resolution

Education

High school diploma, further education preferred

Job description

Job Opening

Position: Clinical Scheduler (ABA)

Location: Phoenix, AZ

Job ID: 510

# of Openings: 1

Position Summary

We are seeking a highly organized and detail-oriented Program Scheduler to join our mission-driven team. As a Program Scheduler, you will play a crucial role in ensuring that our clients receive the highest quality ABA services by effectively coordinating schedules for clients and staff members across our many programs and campuses.

Responsibilities

• Schedule Management: Develop, maintain, and optimize detailed schedules for clinical staff, client sessions, and program activities, ensuring appropriate coverage and resource allocation across multiple clinical sites or programs. May require some on-call time to support scheduling needs.
• Conflict Resolution: Proactively identify and resolve scheduling conflicts, absences, and logistical issues with minimal disruption to clinical operations.
• Data Integrity & Reporting: Maintain accurate scheduling records and databases. Perform routine and complex clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings. Create, maintain, and update records, databases, and files.
• Communication: Serve as the primary point of contact for staff regarding scheduling inquiries, changes, and notifications, ensuring all parties are informed promptly and clearly.
• Program Support: May coordinate and track assessment/client records; register clients/families for programs, maintain client records, manage client schedules and cancellations, and provide information, coordination and tracking of grant applications and regulatory reports.

Required Qualifications

• High school diploma with further education preferred on administrative/relevant business-related topics.
• Minimum of 1 to 2 years of general administrative experience within a highly professional environment that has included interacting with children and their family members, on a highly organized and reliable basis.

Preferred Qualifications

• Experience within a healthcare or behavioral health environment.
• Recent employment within a primary school and/or clinical environment.
• Spanish language fluency.

Compensation & Hours

Salary: Starting at $19/hr.

Hours: Full-time, Monday – Friday.

Benefits

• Paid Time Off: Generous paid time off for vacation, personal time, and sick leave with an additional 8 paid holidays.
• Professional Development Stipend: Receive an annual $1,000 stipend to support professional development activities, such as conferences, workshops, or certifications.
• Health Insurance: Comprehensive medical, vision, and dental insurance with the majority of coverage paid for by SARRC.
• 401k Matching: Contribute to your retirement with a 50% company match up to 6%.

Company Culture

At SARRC, we value people, excellence, innovation, learning, and leadership. We foster a collaborative and supportive work environment where everyone is encouraged to contribute their unique perspectives and skills.