Program Operations & Data Coordinator (Part-Time)

Wellroot Family Services; Gainesville (GA); On-site; USD 26,000 - 29,000; Part time

Job summary

Wellroot Family Service in Gainesville, GA is seeking a part-time Program Assistant to support multiple program operations. The role requires about 20 hours per week with a flexible schedule and office-based work in Gainesville.

The position emphasizes data entry, data quality, and collaboration with community partners, while providing clerical support and program coordination. Experience with or willingness to work with diverse families and children is valued.

Qualifications

• Minimum of a high school diploma or equivalent; college coursework preferred.
• Experience working with or providing services to children and their families.
• Ability to establish trusting relationships.
• Acceptance of individual differences.
• Experience working with culturally diverse families.
• Knowledge of infant and child development.
• Willingness to engage in building reflective capacity.

Responsibilities

• Understand Wellroot Family Service models and appropriate flow of services for each program.
• Ensure compliance with HFA best practices, HFGa policies, and grant deliverables.
• Manage daily office operations and provide clerical support to the program.
• Coordinate program events and team meetings; prepare and edit documents, reports, and presentations.
• Collect and enter data from various sources into databases; ensure accuracy and consistency.
• Perform regular data audits and quality checks; resolve inconsistencies.
• Generate and interpret data reports, charts, and tables; identify trends and suggest improvements.
• Develop and implement monthly CQI meetings and projects.
• Implement a quality assurance plan based on input and data trends.
• Collaborate with outside agencies and maintain ongoing communication.
• Coordinate post-graduation services, tracking, surveys and data analyses.
• Aid in coordinating and hosting monthly parent support groups.
• Attend Wellroot, Healthy Families America and Georgia Home Visiting Program trainings.
• Represent the HF program at community functions and speaking engagements.
• Support First Steps Georgia Program with screenings and follow-up services.
• Perform other related duties as required.

Skills

Child development knowledge

Trust-building

Interpersonal communication

Cultural sensitivity

Engagement with families

Vulnerable client support

Reflective capacity

Education

High school diploma or equivalent

College coursework preferred

Job description

Wellroot Family Service in Gainesville, GA is seeking a part-time Program Assistant to support multiple program operations. The role requires about 20 hours per week with a flexible schedule and office-based work in Gainesville.

The position emphasizes data entry, data quality, and collaboration with community partners, while providing clerical support and program coordination. Experience with or willingness to work with diverse families and children is valued.