Administrative Assistant - Part Time

Wellroot Family Services; Gainesville (GA); On-site; USD 26,000 - 29,000; Part time

Job summary

Wellroot Family Service in Gainesville, GA is seeking a part-time Program Assistant to support multiple program operations. The role requires about 20 hours per week with a flexible schedule and office-based work in Gainesville.

The position emphasizes data entry, data quality, and collaboration with community partners, while providing clerical support and program coordination. Experience with or willingness to work with diverse families and children is valued.

Qualifications

• Minimum of a high school diploma or equivalent; college coursework preferred.
• Experience working with or providing services to children and their families.
• Ability to establish trusting relationships.
• Acceptance of individual differences.
• Experience working with culturally diverse families.
• Knowledge of infant and child development.
• Willingness to engage in building reflective capacity.

Responsibilities

• Understand Wellroot Family Service models and appropriate flow of services for each program.
• Ensure compliance with HFA best practices, HFGa policies, and grant deliverables.
• Manage daily office operations and provide clerical support to the program.
• Coordinate program events and team meetings; prepare and edit documents, reports, and presentations.
• Collect and enter data from various sources into databases; ensure accuracy and consistency.
• Perform regular data audits and quality checks; resolve inconsistencies.
• Generate and interpret data reports, charts, and tables; identify trends and suggest improvements.
• Develop and implement monthly CQI meetings and projects.
• Implement a quality assurance plan based on input and data trends.
• Collaborate with outside agencies and maintain ongoing communication.
• Coordinate post-graduation services, tracking, surveys and data analyses.
• Aid in coordinating and hosting monthly parent support groups.
• Attend Wellroot, Healthy Families America and Georgia Home Visiting Program trainings.
• Represent the HF program at community functions and speaking engagements.
• Support First Steps Georgia Program with screenings and follow-up services.
• Perform other related duties as required.

Skills

Child development knowledge

Trust-building

Interpersonal communication

Cultural sensitivity

Engagement with families

Vulnerable client support

Reflective capacity

Education

High school diploma or equivalent

College coursework preferred

Job description

Job Details

Job Location: Gainesville - Gainesville, GA 30501, Salary Range: $19.00 - $21.00 Hourly, Job Summary: This is a Part-Time role with an expected schedule of 20 hours per week.

Program Assistant Responsibilities

• Understand all Wellroot Family Service models and the appropriate flow of services for each program
• Ensuring compliance and fidelity with HFA Best practice standard, HFGa policies and procedures, and grant deliverables in relation to the program
• Manage daily office operations, providing clerical and administrative support to program
• Coordinate program events, organize team meetings, events, etc. Preparing and editing documents, reports, and presentations.
• Collecting and entering data from various sources into databases. Ensuring the accuracy, completeness, and consistency of data.
• Performing regular data audits and quality checks. Identifying and resolving inconsistencies in data.
• Generating and interpreting data reports, charts, and tables. Analyzing data to identify trends and patterns, and making recommendations for improvements
• Development and implementation of monthly CQI meetings, projects and tracking.
• Implements a quality assurance plan based on family, staff and program input and data trends
• Collaborate partnerships with outside agencies, engage in ongoing communication.
• Coordinating post-graduation services for families who have graduated from the program. Coordinate post-graduation tracking, surveys and data analyses.
• Aid in the coordination and hosting of monthly parent support groups.
• Attends and participates in all scheduled Wellroot, Healthy Families America and Georgia Home Visiting Program conference, seminars and in-service trainings
• Represents the HF program at community functions and/or speaking engagements
• Supports First Steps Georgia Program with completing screens and follow up services
• Performs other related duties as required

Qualifications

• Minimum of a high school diploma or equivalent, college coursework preferred
• Experience in working with or providing services to children and their families
• An ability to establish trusting relationships
• Acceptance of individual differences
• Experience and humility to work with culturally diverse families
• Knowledge of infant and child development
• Willing to engage in building reflective capacity (e.g., capacity for introspection, communicating awareness of self in relation to others, recognizing value of supervision, etc.)

Work Environment

• This position is located out of our Wellroot office in Gainesville, Georgia, and the work is conducted in an office setting and across the campus.
• Fast-paced, working with vulnerable clients.
• The ability to maintain a flexible work schedule which will include evenings and weekends is required
• Must be able to lift up to 25 pounds
• Computer Work
• May be subject to imposed deadlines
• May be subject to hostile and emotionally upset clients, staff, family members, or the general public at times
• Work travel reimbursement for home visitations, work events, job related duties
• Has regular contact with clients and their staff, family members, and the general public
• Work in a variety of settings. Sit, stand, walk, bend, lift, move, squat, climb stairs, reach above shoulder level, kneels, pus, or pull intermittently during working hours.