Program Operations Coordinator II On-Campus Admin & Support

Rochester Institute of Technology; City of Rochester (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Rochester Institute of Technology is seeking an Administrative/Program Support Coordinator to ensure smooth daily operations for the Ultrasound (Diagnostic Medical Sonography) Program and related departments on campus.

The role provides high-level administrative, budgetary, and customer service support to faculty and students, manages confidential records, coordinates documentation, and contributes to college-wide initiatives and events.

Qualifications

• Associate's degree in related field.
• 3 years of relevant experience.
• Equivalent combination of experience and education may be considered.

Responsibilities

• Coordinate with departments to ensure smooth day-to-day office operations.
• Greet visitors, answer phones, and provide front desk support.
• Manage calendars, arrange appointments, interviews, travel, and events.
• Prepare and distribute emails, memos, and reports to internal and external stakeholders.
• Handle documents and records, maintain filing systems, and protect confidential data.
• Track office supplies and coordinate purchasing to maintain adequate resources.
• Assist with HR tasks including onboarding and payroll processing.
• Process expense reports and support budgeting and purchasing.
• Coordinate event planning and logistical support for meetings and departmental activities.
• Assist in preparing documents, presentations, and reports.
• Other duties as assigned.

Skills

Scheduling

Calendar management

Communication

Data entry

Budget tracking

HR support

Education

Associate's degree in related field

Job description

Rochester Institute of Technology is seeking an Administrative/Program Support Coordinator to ensure smooth daily operations for the Ultrasound (Diagnostic Medical Sonography) Program and related departments on campus.

The role provides high-level administrative, budgetary, and customer service support to faculty and students, manages confidential records, coordinates documentation, and contributes to college-wide initiatives and events.