Hybrid Administrative & Programs Coordinator II – Student Success

Rochester-Institute-of-Technology; City of Rochester (NY); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Rochester Institute of Technology (RIT) is seeking an Administrative/Program Support Coordinator II to support the Center for Engagement and Student Success in Rochester, NY. The role blends administrative tasks with data handling, reporting, and financial coordination to back student-focused programs and services.

The candidate will report to the Director of CES, maintain records, manage budgets, process purchasing and reimbursements, assist HR functions, and support events and communications

Qualifications

• Experience handling invoices, purchase orders, and expense reports with accuracy.
• Strong scheduling, organizing, and event coordination skills.
• Ability to handle confidential information with discretion.
• Proven communication with internal and external stakeholders.

Responsibilities

• Ensures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as needed
• Handles front desk activities by greeting visitors, answering phones, and providing customer support.
• Serves as the 1st point of contact for assigned area
• Coordinates and manages calendars, scheduling appointments, interviews, travel, and events.
• Assists with or coordinating the preparation/ turnover of meeting space or work/ desk space
• Prepares and distributes communications, including emails, memos, and reports, to various internal and external stakeholders
• Handles documents, files, and records, ensuring proper filing systems.
• Secures sensitive and confidential records.
• Collects data, maintains database records, and assists with data analysis as needed
• Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
• Assists with HR-related functions, including employee hiring, onboarding, and payroll processing, ensuring adherence to institutional policies
• Processes expense reports, recording and receipting payments, creating invoices, and monitoring budgets.
• Provides purchasing support and p-card processes.
• Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
• Coordinates and assist with event planning and logistical support for meetings, conferences, and other departmental activities
• Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely
• Other duties as assigned

Skills

Scheduling

Coordination

Communication

Confidentiality

Invoices

Education

Associate's degree

Job description

Rochester Institute of Technology (RIT) is seeking an Administrative/Program Support Coordinator II to support the Center for Engagement and Student Success in Rochester, NY. The role blends administrative tasks with data handling, reporting, and financial coordination to back student-focused programs and services.

The candidate will report to the Director of CES, maintain records, manage budgets, process purchasing and reimbursements, assist HR functions, and support events and communications