Program Operations Coordinator I

SDSU Research Foundation; San Diego (CA); On-site; USD 38,000 - 53,000; Full time

Job summary

SDSU Research Foundation seeks a Program Specialist to support the SAILN program and related initiatives in San Diego, CA. You will coordinate day-to-day operations, maintain resources, and liaise with instructors and stakeholders to ensure activities run on schedule.

Day-to-day project support includes creating forms and calendars, coordinating rooms and technology for in-person, virtual, and hybrid events, and tracking registrations and outcomes for reporting purposes.

Qualifications

• Equivalent to a bachelor’s degree in appropriate field related to program/project, or additional experience may be substituted for the required education on a year for year basis
• Two years of progressively responsible experience in technical or administrative assignments.

Responsibilities

• Supports the day-to-day coordination and administration of activities related to the position.
• Create and maintain Google Forms, spreadsheets, contact lists, shared calendars, Zoom links, and organized Google Drive folders for each program year and leadership team.
• Coordinate rooms, equipment, technology setup, materials, and other logistical details needed for successful in-person, virtual, and hybrid programming
• Track registrations, attendance, participation, completion, and other program data required for internal and California Subject Matter Project reporting
• Collect program descriptions, objectives, participant feedback, and lead reflections to document outcomes and guide future improvements
• Monitor and respond to SAILN email and serve as a consistent point of contact for participants, leads, partners, and prospective educators
• Assists with identifying training opportunities, resources, and materials that support program activities.
• Supports the preparation, production, and distribution of promotional, educational, informational, and presentation materials related to program activities and initiatives.
• Supports program planning and implementation by coordinating resources, tracking activities and deliverables, and facilitating communication among project stakeholders.
• Communicates program information effectively, both orally and in writing, with a variety of internal and external stakeholders.
• Assists with the preparation and delivery of presentations, status reports, progress updates, and other program communications.
• Participates in project work groups, committees, and meetings; assists with meeting coordination, documentation, and follow-up activities.
• Assists with collecting and disseminating project information, resources, and updates to appropriate stakeholders.
• Coordinates and maintains the collection, compilation, and organization of program activity data and assists with reporting as needed.

Education

Bachelor’s degree in a field related to program/project or equivalent experience

Job description

SDSU Research Foundation seeks a Program Specialist to support the SAILN program and related initiatives in San Diego, CA. You will coordinate day-to-day operations, maintain resources, and liaise with instructors and stakeholders to ensure activities run on schedule.

Day-to-day project support includes creating forms and calendars, coordinating rooms and technology for in-person, virtual, and hybrid events, and tracking registrations and outcomes for reporting purposes.