Program Specialist I

San Diego State University; San Diego (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

SDSU Research Foundation seeks an Program Specialist to support the SAILN and LARC programs in California. The role involves coordinating activities, maintaining project data, and communicating with instructors and stakeholders to ensure timely delivery of program activities.

The position requires strong organizational skills, experience in administrative tasks, and the ability to manage day-to-day operations across in-person, virtual, and hybrid formats.

Qualifications

• Bachelor’s degree in a related field.
• Two years of progressively responsible experience in technical or administrative assignments.
• Experience coordinating programs, meetings, and communications.

Responsibilities

• Coordinate and administer day-to-day activities related to the position.
• Create and maintain Google Forms, spreadsheets, contact lists, calendars, Zoom links, and Drive folders.
• Coordinate rooms, equipment, and logistics for in-person, virtual, and hybrid programming.
• Track registrations, attendance, and program data for reporting.
• Collect descriptions, objectives, feedback, and reflections to document outcomes.

Education

Bachelor's degree in appropriate field

Job description

The salary range for this position is $33.00 per hour depending upon qualifications and is non-neogiatable.

The SAILN Program Specialist reports directly to the Director of SAILN and the Director of LARC. Working with the Director of SAILN, the Program Specialist supports the coordination and implementation of program and project activities. The position assists with day-to-day program operations, maintains project information and resources, supports communication with instructors and stakeholders, and participates in project-related work groups and committees to help ensure activities are completed effectively and on schedule.

• Supports the day-to-day coordination and administration of activities related to the position.
• Create and maintain Google Forms, spreadsheets, contact lists, shared calendars, Zoom links, and organized Google Drive folders for each program year and leadership team.
• Coordinate rooms, equipment, technology setup, materials, and other logistical details needed for successful in-person, virtual, and hybrid programming
• Track registrations, attendance, participation, completion, and other program data required for internal and California Subject Matter Project reporting
• Collect program descriptions, objectives, participant feedback, and lead reflections to document outcomes and guide future improvements
• Monitor and respond to SAILN email and serve as a consistent point of contact for participants, leads, partners, and prospective educators
• Assists with identifying training opportunities, resources, and materials that support program activities.
• Supports the preparation, production, and distribution of promotional, educational, informational, and presentation materials related to program activities and initiatives.
• Supports program planning and implementation by coordinating resources, tracking activities and deliverables, and facilitating communication among project stakeholders.
• Communicates program information effectively, both orally and in writing, with a variety of internal and external stakeholders.
• Assists with the preparation and delivery of presentations, status reports, progress updates, and other program communications.
• Participates in project work groups, committees, and meetings; assists with meeting coordination, documentation, and follow-up activities.
• Assists with collecting and disseminating project information, resources, and updates to appropriate stakeholders.
• Coordinates and maintains the collection, compilation, and organization of program activity data and assists with reporting as needed.
• Equivalent to a bachelor’s degree in appropriate field related to program/project, or additional experience may be substituted for the required education on a year for year basis
• Two years of progressively responsible experience in technical or administrative assignments.

Additional Applicant Information

• Candidate must reside in California and live within a commutable distance from SDSU at time of hire.
• Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check).
• San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin or any other categories protected by federal or state law.
• Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support.
• SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.
• SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit.